• Section 1 - Purpose
• Section 2 - Authority
• Section 3 - Scope
• Section 4 - Procedure
• Credentials for the delivery of training and assessment
• Credentials for validation of assessment
• Industry Competency and Currency
• Professional Development
• Implementation
• Section 5 - Compliance
• Section 6 -  Schedules
• Section 7 - Definitions
• Section 8 - Associated Information

Section 1 - Purpose

(1) The purpose of this procedure is to provide clear instructions to all relevant staff regarding RMIT’s requirements for the submission, review, authentication, approval and retention of evidence that demonstrates trainers and assessors are appropriately credentialled through:

1. holding industry competencies, skills and knowledge that are relevant to and at least to the level of the training product being delivered or assessed (Industry Competency); and
2. maintaining an understanding of current industry practices relevant to the training and assessment being provided (Industry Currency); and
3. maintaining current skills and knowledge in training and assessment, including skills and knowledge relating to engaging and supporting VET students (Teaching and Learning Currency)

Section 2 - Authority

(2) Authority for this document is established by the Higher Education Staff Qualifications and Scholarship Policy.

Section 3 - Scope

(3) This procedure applies to all staff conducting training and assessment of Vocational Education and Training (VET) training products on RMIT’s scope of registration, including delivery by third parties. 

Section 4 - Procedure

Credentials for the delivery of training and assessment

Credential requirements for delivery of training and assessment (excluding products from the Training and Education (TAE) Training Package)

(4) All people delivering training and/or assessment must:

1. hold one of the training and assessment credentials outlined in Schedule 1 section 1A to deliver training and assessment without direction, including making assessment judgements; or
2. be actively working towards one of the training and assessment credentials in Schedule 1 section 1C and work under the direction of a trainer or assessor who holds one of the relevant training and assessment credentials in Schedule 1 section 1E; or
3. have one of the training and assessment credentials outlined in Schedule 1 section 1D and work under the direction of a trainer or assessor who holds one of the relevant training and assessment credentials in Schedule 1 section 1E.

Assessment only credentials

(5) People conducting assessment only, including making assessment judgements, must hold one of the credentials in Schedule 1 section 1B.

Working under direction

(6) If a trainer or assessor does not have a full training and assessment credential (as outlined in Schedule 1 section 1A), they are required to work under direction. This requires that there is an individual (supervisor) providing oversight and guidance to ensure the quality of training and assessment being delivered by that trainer or assessor.

(7) RMIT must ensure that trainers and assessors who work under direction hold a credential as listed in Schedule 1 section 1D that is relevant to their role, considering the nature of the VE student cohort and the delivery context. RMIT must be able to justify the relevance of the person’s credential to the VE student cohort.

(8) Working under direction must be approved. The supervisor will complete the form Vocational Education Supervision (working under direction) Approval/Notification Form before the supervised individual begins teaching or assessing.

(9) Working under direction must be planned, monitored and recorded by the supervisor.

(10) RMIT must ensure that a trainer and assessor providing direction to others as per clauses (6)-(9) holds a credential specified in Schedule 1 section 1E.

Credential requirements for the delivery of training and assessment for training products from the TAE Training Package

(11) All people delivering training and assessment for any AQF qualification or skill set from the TAE Training Package or its successor must hold the qualification or skill set at least to the level being delivered and either:

1. hold one of the training and assessment credentials outlined at Schedule 2 section 2A; or
2. hold one of the training and assessment credentials outlined in Schedule 2 section 2B and work under the direction of a trainer or assessor with one of the relevant training and assessment credentials at Schedule 2 section 2C.

(12) To deliver training and assessment for the TAE40122 Certificate IV in Training and Assessment or its successor or the TAESS00019 Assessor Skill Set or its successor, the person must hold one of the credentials in Schedule 2 section 2A.

Delivery of TAE training and assessment under direction

(13) A person who holds one of the credentials listed in Schedule 2 section 2B can deliver training and contribute to assessment (including conducting assessment and collecting assessment evidence) from the TAE training package, provided they work under the direction of a trainer or assessor who holds a relevant Diploma or higher-level qualification (as per Schedule 2 section 2C), but cannot make assessment judgements of any kind (including satisfactory or not satisfactory) at an assessment task level.

Providing direction on the delivery of TAE training and assessment

(14) A trainer and assessor who satisfies the requirements of Schedule 2 section 2C is permitted to provide direction to others delivering training and assessment for a training product from the TAE Training Package.

(15) Where a trainer or assessor is providing direction, they are responsible for providing oversight and guidance to ensure the quality of training and assessment being delivered by that trainer or assessor, as per clauses (8)-(12) of this procedure.

Credentials for validation of assessment

(16) To conduct validation for any AQF qualification or skill set from the TAE Training Package that enables individuals to make assessment judgements, the person(s) conducting the validation must collectively meet the requirements of Schedule 3 section 3B. In addition, validation of TAE products needs to be conducted by an external validator for an independent assessment.

(17) To conduct validation in relation to any other training product, the person(s) conducting the validation must collectively meet the requirements of Schedule 3 section 3A.

Industry Competency and Currency

(18) VET trainers and assessors must have industry competency and current industry skills and knowledge relevant to the training product(s) they deliver, including the specific assessor requirements at a unit of competency level. Trainers and assessors are required to keep up to date with the requirements of industry and must be able to demonstrate how they have maintained, upgraded, or developed new industry skills, relevant to the training and assessment they deliver.

(19) If industry experts are engaged to support trainers and assessors, they must have evidence of relevant industry competencies, skills and knowledge, and specialised industry or subject matter expertise. They must work under the direction of a person with appropriate credentials (refer to clauses (6)-(9) of this procedure) and where the industry expert is supporting the assessment judgement, they work alongside the trainer and assessor to conduct the assessment.

Professional Development

(20) RMIT facilitates access to continuing professional development opportunities offered internally and externally where relevant to enable staff to be effective in their roles. Each trainer and assessor will engage in professional development activities annually in relation to their role, including evidence and recording of these activities.

1. Professional development is required to ensure VET teachers’ practices are current in relation to:
   1. industry skills and knowledge
   2. teaching and learning skills and knowledge (training and assessment)
   3. skills and knowledge relating to engaging and supporting VET students

(21) Records and evidence of the professional development activities approved by the relevant Program Manager must be maintained in the relevant internal system(s).

Implementation

Authentication of credentials

(22) Upon appointment, a trainer and assessor’s credentials must be authenticated via CV Check, the USI registry, eQuals, confirmation by the awarding provider or a current student management system extract for RMIT-issued credentials. Evidence of authentication must be retained on the staff file.

(23) For existing trainers and assessors, when a relevant new credential has been attained, the trainer and assessor must upload these through Workday for authentication via CV Check, the USI registry, eQuals, confirmation by the awarding provider or a current student management system extract for RMIT-issued credentials. Evidence of authentication must be retained on the staff file.

Approval of credentials, industry competency and currency

(24) Prior to commencement of training or assessing, the Program Manager and Quality and Compliance staff will review, and the Program Manager will approve:

1. authenticated vocational (industry) credentials and training and assessment (learning and teaching) credentials to undertake training and assessment for the training product being delivered.
2. evidence of industry competency equivalence, where applicable, industry currency and teaching and learning currency relevant to the training product being delivered.

(25) When a current unit is updated on the national register, and/or a new unit is allocated, or the trainer and assessor’s industry and/or teaching and learning currency is expiring, the trainer and assessor will upload the relevant documentation onto their staff file.

(26) The required review process is followed to approve industry competency and currency, and the trainer is notified once approved.

Section 5 - Compliance

(27) The Associate Deputy Vice-Chancellor Learning and Teaching (College of Vocational Education) monitors compliance against the Australian Skills Quality Authority (ASQA) 2025 Standards for Registered Training Organisations (RTOs), including the Credential Policy, working with the Associate Deputy Vice-Chancellor, Strategic Leadership and Delivery to remedy any identified non-compliances at program level, and escalating any thematic non-compliances to College of Vocational Education (CoVE) Executive.

(28) CoVE's Education Governance and Assurance (EGA) team conduct an annual review of industry competency and currency of VE trainers and assessors.

(29) The results of EGA's annual review and progress against the previous year’s Management Action Plan are reported to CoVE Executive, and tabled at Education Committee.

(30) Breaches of this procedure are reported through the RMIT Organisational Breach Reporting Form and are managed in accordance with the Compliance Breach Management Procedure. 

Section 6 -  Schedules

(31) This procedure includes the following schedules:

1. Schedule 1 - Credentials for the delivery of training and assessment
2. Schedule 2 - Credential requirements for the delivery of training and assessment for training products from the TAE Training Package
3. Schedule 3 - Credentials for Validation of Assessment

Section 7 - Definitions

Section 8 - Associated Information