Glossary
The Policy Glossary is a list of terms and their standard definitions for RMIT's policy documents. Unless separately defined or the context of the policy document requires otherwise, the following definitions apply to each document.
Click on a letter from A to Z below to view Glossary items that begin with the selected letter, or use the scroll bar located on the right hand side of this page to browse the entire list.
All matters pertaining to intellectual freedom, learning, teaching and education services, programs and courses, student administration including enforcement of student regulations, research and research training, student life and student services. It includes human resource matters that relate to academic status (such as titles, promotions, academic misconduct). A requirement that an applicant must hold a minimum level of qualification, with or without a specified score in the qualification. Refers to: 1. the freedom of academic staff to teach, discuss, and research, and to disseminate and publish the results of their research; 2. the freedom of academic staff and students to engage in intellectual enquiry, to express their opinions and beliefs, and to contribute to public debate in relation to their subjects of study and research; 3. the freedom of academic staff and students to express their opinions in relation to RMIT; 4. the freedom of academic staff to participate in professional or representative academic bodies; 5. the freedom of students to participate in student societies and associations. Conduct by a student that is intended, or likely to have the effect of obtaining, for that student or any other person, an advantage in the performance of assessment by unauthorised, dishonest, unethical or unfair means whether or not the advantage was obtained. Student Conduct unit within the Integrity. Includes those engaged by RMIT to teach and/or carry out research, regardless of their employment status (casual/sessional, ongoing, adjunct, honorary, visiting) and includes all those engaged by RMIT to teach vocational educational courses. Is a version of a research output that must have been through the peer review process, and must have been accepted for publication, and all proposed changes to it must have been made. A member of the VCE or a specified legislative or regulatory delegate who is accountable for resourcing and nominating Legislative Owners and Legislative Specialists. A type of quality assurance process under which programs, services and operations of educational institutions are evaluated by an external body or institutional governing body to determine if relevant standards are met. If standards are met, accredited status is granted by the appropriate agency. For RMIT, the relevant external regulatory bodies are the Tertiary Education Quality Standards Authority (TEQSA) for higher education and Foundation Studies, the Australian Skills Quality Authority (ASQA) for vocational education and training products, the National ELICOS Accreditation Scheme (NEAS) for English language intensive programs. The relevant institutional bodies are the Academic Board and the ASQA Delegation Panel. The documentation submitted by RMIT to the accrediting body as a set requirement of the accreditation process. An industry or regulatory body responsible for accrediting programs or disciplines on behalf of the profession. An evaluative framework that recognises and values an employee's, or prospective employee's, accomplishments in the context of the opportunities available to them. It does not involve lowering performance standards or providing special consideration. Instead, it ensures that assessment takes into account factors such as personal circumstances, work arrangements, career history, and the cultural leadership or contributions of Aboriginal and Torres Strait Islander peoples. This approach provides a more equitable and holistic understanding of an individual’s performance and potential Taking legal possession and ownership of an item or group of items through purchase, bequest, donation, commission, transfer, creation, exchange, or collection. In a research context: Where there is a real divergence between the interests of research integrity and the interests of a person or organisation. An academic, external to RMIT, appointed to adjudicate on examiners' recommendations. The process by which an applicant is offered (or denied) a place in a program or course, comprising application, assessment of the application, offer, and acceptance of the offer. The set of entry requirements for a specific program, and the methodology by which applicants are selected against these requirements A person 18 years of age and older. Credit for prior learning which contributes towards the volume of learning required to complete a program at RMIT whereby the student enters the program at a later semester or year of the program. Advanced standing may be granted as specified or unspecified credit. An approved advanced standing decision that is available for reuse in subsequent, comparable advanced standing applications. Any adverse event or unexpected incident which affects or impacts a participant’s welfare and/or the ethical acceptability of the project. Provides information and advice to a complainant or respondent and speaks on their behalf. Include (but are not limited to) contractors, consultants, conjoint, adjunct, emeritus, honorary and visiting appointees, office holders of an RMIT entity, members of any RMIT committee, volunteers or any other person appointed or engaged by RMIT to perform duties or functions on its behalf. A minimum age below which an applicant may not be offered a place. Australian Higher Education Graduation Statement. All graduates from Australian higher education providers receive an AHEGS. The Australian Institute of Aboriginal and Torres Strait Islander Studies. A claim or assertion arising from a preliminary assessment that there are reasonable grounds to believe a breach of the Code has occurred. May refer to a single allegation or multiple allegations. Non-human vertebrates and higher-order invertebrates. A committee constituted in accordance with the Australian code for the care and use of animals for scientific purposes. A student who seeking to appeal against a finding of misconduct, or the consequences or penalty applied by a Senior Officer or Student Conduct Board. The Council, Academic Board, Vice-Chancellor's Executive, or the policy owner with prescribed authority to approve. Purpose Built Student Accommodation or Homestay approved by RMIT to host international students under 18 years of age. Document published annually under the authority of RMIT Council which outlines all approved fees and charges that may be levied by RMIT for enrolment or other engagement with RMIT University, RMIT Training and RMIT Online. Enables a student to progress from one (partial/completed) qualification to another through a defined pathway with admission and/or credit. Enables a student to progress from one (partial/completed) qualification to another through a defined pathway with admission and/or credit. Computer systems able to perform tasks normally requiring human intelligence. This includes Generative AI, a collection of automated technologies that can be used to generate text, data, imagery, audio, and a variety of other media that is often indistinguishable from human-generated content. A technology, application, software or model that performs AI automated, machine learning, generative, or combined actions for which RMIT Group can modify the parameters for specific processes and functions to achieve a defined purpose. The processes by which a student’s academic progress and standard, at a given time, are measured against the learning outcomes of the program of study. A person or persons appointed by an institution to conduct a preliminary assessment of a complaint about research. At RMIT the AO role is generally appointed from Research Services, within the Research and Innovation Portfolio. The specified period in which the assessment task is conducted. Any examination, essay, assignment, practical or vocational placement or other work, in whole or in part, which forms part of a student's academic assessment. RMIT assets include: A member of the supervisory team who contributes in particular areas of disciplinary or methodological expertise. See also HDR supervisor; senior supervisor. Classification given where a student has met one or more of the criteria for unsatisfactory academic performance. Author includes equivalent terms such as but not limited to creator, writer, designer or artist. A W3C recommendation for building accessible-authoring tools that produce accessible contents. Authoring tools are software applications that people use to create web content. Social media and email communications that carry the RMIT university brand and are listed in the Digital Channels Register and Social Media Register. A degree, diploma or certificate approved by Academic Board which may be conferred or granted by Council. A program that may lead to an award as defined by the policies and objectives of the Australian Qualifications Framework (AQF). Any intellectual property owned by RMIT that exists at the time new intellectual property is created. The civil standard of proof, which requires that, on the weight of evidence, it is more probable than not that a breach has occurred. The period during which persons may vote at an election. Noteworthy social or behavioural change; impairment of function; reports or evidence of harm to self, violence or threatening behaviour; self-reported or reported distress. The process of externally comparing aspects of educational practices within the organisation and other institutions. Benchmarking reveals skills, trends, emerging influences or changes in industry and scholarship that may validate or challenge program design or delivery. Include preferential treatment, privileged access, favours or other advantage. For example: invitations to sporting, cultural or social events, access to discounts and loyalty programs and promises of a new job. Copy of passport, identity card or other photo identification authorised by an education migration agent, or photo identification notarised by a Public Notary. Defined broadly, as any biological material obtained from a person including tissue, blood, urine and sputum; it also includes any derivative of these, such as cell lines. Credit granted towards whole structural components of a program leading to a qualification. A failure to meet the clauses, principles, or requirements of regulatory, contractual and legislative obligations or RMIT policies and procedures. Significant or material breaches may be reportable to an external agency or regulator. A failure to meet the principles and responsibilities of responsible research outlined in the Australian Code for the Responsible Conduct of Research, 2018 (the Code) and RMIT Research Policy. Breaches occur on a spectrum from minor to major. Breaches may be due to honest differences in judgment in the management of the research project or honest errors that are minor or unintentional. Repeated unreasonable or unacceptable behaviour directed toward any person engaging in RMIT Group activities that creates a risk to health and safety. The strategic and tactical capability of the organisation to plan for and respond to incidents in order to continue business operations at an acceptable pre-defined level. A holistic management process that identifies potential threats to an organisation and the impacts to business operations if those threats materialise. BCM defines the foundations on which to build capability to effectively respond, to safeguard our stakeholders, people, technology, reputation, brand, premises and business processes. A foundation step in business continuity management (BCM) to identify the organisation’s critical business functions, supporting resources and people requirements, along with an identification of the negative impacts that would occur because of the inability to perform these functions over a period of time during an incident. The BIA enables the organisation to determine the business case, and the appropriate scope, for all continuity planning efforts. The individual responsible for the business functions that rely on the people, process, technology, sites and third parties. A strategy for anticipating disruptive events, ensuring rapid adaptation to potential incidents, maintaining uninterrupted business operations, and safeguarding people, assets, and the overall brand through three key capabilities: Business Continuity Management, Information Technology Disaster Recovery, and Critical Incident Management. Disaster recovery, Business continuity and Critical Incident management plans. Student enrolled in an HDR degree from the research commencement date until the completion date. A plan for focused support and monitoring with the goal of returning a candidate to satisfactory academic progress. Final year course/s that encompasses overall program learning outcomes. The purchase of an emissions reduction certificate for a greenhouse gas reduction project outside of the scope of RMIT which can be claimed against RMIT’s emissions profile. RMIT offsets emissions associated with staff travel as part of its commitment to becoming a certified carbon neutral organisation by 2025. The RMIT Carbon Management Plan outlines principles for evaluating and selecting the type of offsets RMIT will purchase to ensure the offsets have credibility and create meaningful impact. A person (employee, student, contractor, or visitor) who has been provided authorisation to bring child(ren) to an RMIT place of work, teaching, or fieldwork activity. Where an applicant can evidence appropriate academic or English language proficiency maintained through professional and/or academic careers equivalent to the program's published minimum academic or English language proficiency requirements that satisfies the Deputy Vice-Chancellor Education or nominee. A longer-term procurement and contracting strategy applicable to a specific spend category that is developed by the Procurement team. College Human Ethics Advisory Network An individual under the age of 18 years. In Vietnam, according to Article 1 of the Law on Children, any person below the age of 16. However, RMIT Vietnam has internal guidelines that extend the child safe duty of care to individuals under the age of 18 years. An act or acts which endangers a child’s health, wellbeing and/or development. It can be a single event or a series of events. It can be a single event or a series of events. Any research study that prospectively assigns human participants or groups of humans to one or more health-related interventions to evaluate the effects on health outcomes. Relationships that meaningfully exceed that of a purely professional relationship or acquaintanceship, and include, but are not limited to, any of the following: Where there is a systematic pattern of behaviour used by one person to dominate and control another person. A closely related discipline or branch of study defined at program level to support the development of pathways in program design and recognition of prior learning. A coherent group of items that have historic, aesthetic, scientific, research or social significance to the University or its teaching program, where ownership is clearly vested in the University and where approval for continuance has been granted by the University. Review by College Graduate Research Committee representative or nominee, to review the action and support provided to a candidate. Unauthorised collaboration. The gross revenue received and retained by RMIT from the commercialisation and exploitation of specific IP owned by RMIT, after the payment of any withholding, goods and services or other taxes, bank fees, transaction fees and other charges. Commercialisation revenue does not include income received from the provision of research, consultancy or other services To exploit commercially and includes: The consistent application of knowledge and skills to the standard of performance required in the workplace. It embodies the ability to transfer and apply skills and knowledge to new situations and environments. Competency equivalence is required when a trainer and assessor does not hold the specific unit of competency they are delivering. A method of selection whereby applications are held and then ranked before offers are made. A person or persons who has made a complaint. Advising dissatisfaction with: a decision, action or failure to act, a delay in providing a service or taking action, the behaviour of an employee, student or affiliate of RMIT. Where a student has fulfilled all requirements of an award. Meeting all requirements of laws, regulations, statutes, standards and policies. A verification process undertaken by Accountable Officers (members of the University Executive), where they attest to the effectiveness of internal controls and compliance or non-compliance with obligations that are relevant to their areas of operation throughout RMIT. A record of breaches of RMIT’s compliance obligations, managed by the Central Compliance team. The coordinated institutional approach to identifying, assessing, managing, monitoring, and reporting compliance obligations, risks and performance across the RMIT Group. Refers to any legal, regulatory, contractual or internal requirement that RMIT must adhere to. This includes obligations arising from legislation, regulations, standards, contracts, codes of practice, and internal policies and procedures that govern RMIT’s operations and activities and ensures that RMIT meets its responsibilities to staff, students, government bodies and the broader community. The Conceptual Data Model provides a view of the categories of data that are captured and used across RMIT. An expression of dissatisfaction with the behaviour of a student or staff member, where a response is not expected. The act of granting an award to a student either in person or in absentia at an official ceremony after completion of their program requirements. Confidential data are those which require enhanced safeguards because their release may be commercially sensitive or damaging to the individuals involved, the University or its collaborators. The first milestone review which assesses candidate academic progress specifically to determine whether the candidature may transition from probationary candidature to confirmed status. A Confirmation of Enrolment is an official document issued by a provider registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). A conflict of interest arises when a person’s personal or external interests, duties or obligations conflict or are inconsistent or incompatible with their duties or responsibilities to RMIT. Conflicts of interest may be financial or non-financial. As defined in Section 36 of the Amendment of Crimes Act 1958 (Vic) and Justice Legislation Amendment (Sexual Offences and Other Matters) Act 2022, consent means free and voluntary agreement. Consent cannot be assumed. Consent must be ongoing and mutual. It must be present every time, including for the duration of any sexual act. Consent can be withdrawn at any time. Consent to one act does not mean consent is agreed to in any other act. Consent to an act with one person does not mean consent is agreed to in an act with a different person, or with the same person on a different occasion. Amount of EFTSL that has been consumed since the research commencement date of a Higher Degree by Research candidate. Software that helps users create, manage, and modify content on a website. Any staff member, consultant or partner that creates content on behalf of RMIT University. The adaptation of one or more elements in an offering to increase its cultural, personal, professional and global relevance to students. When used in this policy “contract” refers to any agreement through which RMIT makes or benefits from any commitments to or by an external party or person (whether legally binding or not). The use of outsourced material for the purpose of submission by a student for assessment. The person submitting the work is being dishonest by representing it as their own. Anyone contributing to shaping of the research output and can include those who make significant intellectual or scholarly contributions Any action taken by management to manage risk and increase the likelihood that established objectives and goals will be achieved. An Entity that is subject to the control of RMIT in terms of section 50AA of the Corporations Act 2001 (Cth). In essence, this is where RMIT has the capacity to determine the outcome of decisions about the second Entity’s financial and operating policies. A person appointed to oversee practice-based research examinations and ensure the examination is conducted in accordance with the Higher Degrees by Research Policy and associated procedures. When paragraphs, sentences, a single sentence or significant parts of a sentence, or the key points or structure of another person’s work have been used in an assessment without acknowledging the source. Includes the RMIT Staff Privacy Statement, RMIT Student Privacy Statement, and RMIT Recruitment Privacy Statement published on RMIT’s website and in RMIT applications and systems. Includes the RMIT Staff Privacy Statement, RMIT Student Privacy Statement, and RMIT Recruitment Privacy Statement published on RMIT’s website and in RMIT applications and systems. Mandatory courses for students that are identified as containing the curriculum required to achieve the award program and any specified major and/or minor they appear in. An RMIT issued credit card for RMIT related business expenses. A specified co-author of a publication who acts as point of contact for all correspondence regarding the publication, and maintains authorship agreements and related records. Dishonest activity in which a person associated with RMIT acts contrary to the interests of RMIT and abuses their position of trust in order to achieve personal advantage or advantage for another person or organisation. This can also involve corrupt conduct by RMIT or a person purporting to act on behalf of and in the interests of RMIT in order to secure some form of improper advantage for RMIT, either directly or indirectly. (adapted from Australian Standard 8001-2021 Fraud and Corruption Control) A course-level committee responsible for approving results and assuring quality of assessment in the course. The expression of the set of knowledge, skills and the application of the knowledge and skills a student is expected to acquire and is able to demonstrate as a result of learning in an individual course. A 10-week (or 5-week for Beginner*) course of study specific to a particular English language proficiency level. At RMIT UP, the course levels for the ELICOS programs are as follows: English for Academic Purposes - Elementary, Pre-Intermediate, Intermediate, Upper-Intermediate, Advanced, Advanced Plus English Pathways – Beginner*, Elementary, Pre-Intermediate, Intermediate, Upper-Intermediate, Pre-Advanced, Advanced IELTS Preparation – IELTS 1, IELTS 2 Materials produced by staff to support or facilitate teaching, learning, development and assessment such as: lecture or tutorial notes, presentations, recordings, assessment tasks and documentation (essay, assignment, test or exam questions, grading rubrics or assessment criteria), study guides and resources. Any course in a coursework program, or course in a higher degree by research program that is not a research component. Coursework courses lead to the acquisition of skills and knowledge that do not include research skills and knowledge. A type of program that is not a higher degree by research program focused on a single research project, but rather comprises a variety of courses each with several assessment tasks. Also, any course in a coursework program that is not a research component of an HDR program. Qualifications or Skill Sets as outlined in Schedule 1, 2 and 3. and vocational (industry) qualifications relevant to the training and assessment. A reduction in the number of courses a student is required to complete for a program, in recognition of their previous learning. A pathway by which a student receives a standard grant of credit towards a program. A measure of student workload represented by a numerical value that is assigned to units of learning, structural components and curriculum structure blocks to help support pedagogical rationale on volume of learning at program level. An assessment of an application which is used as a precedent for subsequent decisions on whether to grant credit to subsequent applicants with the same qualifications. A process in which recognised forms of learning, such as micro-credentials or short courses that have a smaller volume of learning than a 12-credit point course are ‘stacked’ together and exchanged for specified or unspecified credit transfer as a 12-credit point course in an award program structure. The process by which students receive credit for courses on the basis of previous formal study with equivalent content and learning outcomes. The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) is the official register of all Australian education providers that are permitted to offer courses to students studying in Australia on student visas. It’s a searchable database, run by the Australian Government, which lists all Australian education providers (and their courses) for people studying in Australia on student visas. The CRICOS database operates under the Education Services for Overseas Students (ESOS) legislative framework. Planned and coordinated activities to identify, lead, direct and control it’s strategic response to a critical incident. An abnormal and unstable situation that threatens an organisation or community and requires a strategic, adaptive and timely response in order to preserve its viability and integrity. (ISO 22361: 2022 Security and Resilience – Crisis Management – Guidelines). Where a course is able to be credited towards more than one award program. Parallel study undertaken in two or more disciplines (for example, double major from two different disciplines). Something that has value because of its contribution to the creativity, knowledge, traditions, culture, meaning and vitality of a community or the University. A cultural gift has the following characteristics: there is a transfer of property to RMIT for its own benefit or of its students; it is made voluntarily it does not provide a “material benefit” to the donor it is motivated by philanthropic intent, and generosity, on the part of the donor it is not monetary of nature. Principles and practices that guide the behaviour of a cultural group. For Aboriginal and Torres Strait Islander Peoples, for example, these protocols include historic and current customs, practices, traditional lore and codes that are part of Aboriginal and Torres Strait Islander cultural observances. A person may be considered 'culturally responsible' when they translate the knowledge, skills and awareness of cultural differences and similarities within, among and between groups into their personal and professional life, thinking, and practice in a consistent and meaningful way so that all groups are treated with respect. A requirement for students subject to Confirmation of Appropriate Accommodation and Welfare (CAAW) to remain onsite at approved accommodation between specified hours. The knowledge, skills and experience required by trainers and assessors and those who provide training and support assessment under direction, to ensure that their training and assessment is based on current industry practices and meets the needs of industry. Consistently sized units of learning with distinct credit point structures that when combined form a program. In a human research context, data refers to bits of information in their raw form. Data can refer to raw data, cleaned data, transformed data, summary data and metadata (data about data). It can also refer to research outputs and outcomes. See also ‘databank’. A person bringing data to or producing data on the platform. Documents how researchers plan to collect, store, secure, and share their research data. A systematic collection of data. An organised collection of data stored and accessed electronically. The official removal of an item from a library, museum, or art gallery collection. The list that specifies the goods, software or technology that are regulated when exported, supplied, brokered or published. A permit is required when exporting, supplying, brokering or publishing DSGL items, unless there is an exemption. DEC within the Australian Government Department of Defence is Australia’s military and dual-use goods and technology export regulator. A permit issued by Defence Export Controls. A legislative framework, comprising legislation and regulations, that regulate the export of military and dual-use goods, to protect Australia’s national interests in keeping with international obligations. A multi-level membership-based program providing security vetting for Australian entities, underpinned by the Defence Security Principles Framework and administered by the Australian Government Department of Defence. Defence research means any scientific, technical or applied research for the defence purposes, or national security of the Commonwealth, and includes purposes that are necessary or incidental to that purpose. This includes the Defence Trade Controls Act 2012 and any amendments to this Act. Included as an amendment to the Defence Trade Controls Act 2012. Where an applicant who has been offered a place in a program is permitted to take up the place in a specified later teaching period before enrolling. A position or role level that holds a delegated authority. The authority conferred to a position or role level to act on behalf of RMIT, or to bind RMIT within the scope of authority. The person performing the role of the Delegated Officer as defined in the Code. The Delegated Officer for RMIT staff is the Deputy Vice-Chancellor Research and Innovation, and the Delegated Officer for RMIT higher degree by research students is the Dean of the School of Graduate Research. For the purposes of this policy, the term ‘delegation’ or ‘delegations’ is generally used to cover both delegations and authorisations. The mode by which a program, course or learning activity within a course is delivered to students: delivery modes include intensive, on campus. Parent, step-parent, grandparent, step-grandparent, sibling, step-sibling, aunt, uncle, step-aunt, step-uncle. A senior professional or academic institutional officer or officers appointed to receive complaints about the conduct of research or potential breaches of the Code and to oversee their management and investigation where required. At RMIT this role is performed by the Executive Director, Research Strategy and Services, within the Research and Innovation Portfolio. The person performing the role of the Designated Person as defined in the Code. The Executive Director, Research Strategy and Services is the Designated Person for RMIT. The process of eliminating or deleting records, beyond any possible reconstruction. Action causing injury, loss or damage, intimidation or harassment, discrimination, disadvantage or adverse treatment in relation to a person’s employment, career, profession, trade of business, including the taking of disciplinary action. (defined by the Public Interest Disclosures Act 2012) A deliberate and coordinated series of interventions to equip a supplier that does not possess the minimum technical, administrative or operational standards to compete in a specific market segment, with the skills and experience to increase its competitiveness. The practice of creating websites, applications and documents that can be accessed, navigated and understood by people from diverse backgrounds, including those with disabilities. Digital technologies and content provided by RMIT enabling users to ‘do something or know something’. User interface designers and developers, user experience professionals (including front end developers, mobile app developers, contractors and design firms). The conversion of a physical or analogue record to a digital representation. A qualification that satisfies the requirements of the Australian Qualifications Framework at level 5 or higher and has a focus on training and assessing adults and relevance to delivery and assessment of VET and competency-based training and assessment. ‘Direction’ includes an individual providing oversight and guidance to ensure the quality of training and assessment being delivered by another individual. Working ‘Under Direction’ is a planned and systematic approach to teacher supervision. A process in which the structural components (e.g. first year block/ major/ minor/ capstone/IPL/ micro-credentials) of a program are broken down into smaller components (e.g. unit of learning level) according to criteria (e.g. such as knowledge, skills, application of knowledge and skills, learning outcomes, assessments, activities) so that they can be reused or regrouped to form a new structural component (e.g. first year block/ major/ minor/ capstone/ IPL/ micro-credentials) or units of learning (e.g. 1CP or more). Learning that spans more than one discipline. A course that is sharable for inclusion outside of its primary discipline in a major and/or minor sequence, such as disciplinarity minors, and must be listed in the program’s structural components. A single defined branch of study in an academic or industry field. Where a person first makes known an incident of sexual harm to RMIT (e.g., by telling another student or staff member, or by directly telling Safer Community). This may or may not lead to a report being made via the Complaints Governance Policy or another reporting avenue. Discrimination can be direct or indirect. Indirect discrimination occurs when an unreasonable requirement is imposed that disadvantages a person with a protected attribute. Indirect discrimination happens when a workplace or educational institution’s policy, practice or behaviour seems to treat all workers the same way, but it actually unfairly disadvantages someone because of a protected attribute. The range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. These include: The lawful disposal of records is an essential and critical component of any records management program. Dissemination shares the benefits and results of research with a diverse audience of potential beneficiaries, such as other researchers, consumers, industry, policy-makers, and the public. Written component of an HDR submission where other components exist, such as experiential presentation or artefact of the research. Knowingly falsifying, forging or submitting documents that contain misleading or false information. A subset of the internet with addresses sharing a common suffix or under the control of a particular organization or individual. E.g. rmit.edu.au. A person enrolled in a Higher Degree by Research who is a citizen or permanent resident of Australia or a citizen of New Zealand. Where the departure and arrival of travel takes place within the traveller’s country of origin. New Zealand is considered domestic for staff from RMIT Australia. For staff from RMIT Europe, travel within Spain is considered domestic. Travel elsewhere in Europe is considered international. An individual or organisation which has funded a prize or scholarship with no condition that the recipient provides work or another service to the donor. Equipment and technologies developed to meet commercial needs, but which may also be used as military components or in the development of military systems or weapons of mass destruction (WMD). Include education delivery partners, Work Integrated Learning Partners and other organisations that provide support to educational activities. Equivalent Full Time Student Load (1 EFTSL = 1 full-time year). Completed nomination forms, ballot documents, entries or data, electoral rolls and other records relating to an election, in hard copy or electronic format. The formal classification of employees based on the nature and duration of their employment arrangement and the type of role they perform within the organisation. This includes, but is not limited to, casual, continuing, and fixed-term employment, as well as role-based groupings such as professional employees, academic employees, and vocational education employees, in accordance with the applicable enterprise agreement (or equivalent employment categories applicable to RMIT Group entities). Employment categories are used to determine applicable terms and conditions of employment, including responsibilities, entitlements, and contractual obligations. A University-level virtual platform designed to complement research activities in Colleges and Schools, and enhance research impact by encouraging collaboration. The Enabling Capability Platforms (ECPs) connect researchers from multiple disciplines and from across Colleges, under a strategic theme. A requirement that an applicant must evidence a minimum level of English language proficiency. Enrolled as a student of RMIT in accordance with the relevant policies and procedures. Includes companies, associations, trusts, partnerships or joint ventures. An outcome of selection, where an applicant is offered a place in a program. A requirement an applicant must meet to gain entry. Equal opportunity means that every person can participate freely and equally in areas of public life such as in the workplace, in education, or in accessing goods and services without disadvantage or less favourable treatment due to their attributes. The process whereby eligible applicants from equity groups and/or who have been disadvantaged in some way receive extra consideration in admission; this may include the application of an adjustment to their selection rank in qualifications considered for entry. An approved scheme for consistent application of equitable admission consideration to specific equity groups. A group recognised by the Commonwealth Government or by the University as under-represented in tertiary education because of disadvantage. A measure of quality determined by maintaining defined standards for capabilities and learning outcomes, work integrated learning (WIL), internationalisation strategies, teaching quality and management for all offerings of a single program or course. An equivalent assessment may be a different assessment task, or it may be the same assessment task held at another time. The outcome notification will specify the time-frame within which an equivalent assessment must take place or advise the course coordinator to set the date. Other than in exceptional circumstances, an equivalent assessment will take place within 20 working days of the notification that it has been granted. The person responsible for planning and managing the event and ensuring a safe environment for all attendees. Any document (hard copy or electronic, including e-mail, images and data), information, tangible item (for example, biological samples) or testimony offered or obtained that may be considered during the process of managing and investigating a potential breach. Illness, emergency, or any circumstance outside of students control that impacts their ability to abide by curfew requirements. Cancellation of enrolment in a program of study at the university. The purpose of exclusion from the university is to allow the student time to address the causes of unsatisfactory academic performance. Readmission to the program is not granted automatically. The student must apply for readmission to the program in the normal way. A student who has been excluded from a program on the grounds of established unacceptable academic progress may apply for admission to other programs during their period of exclusion, provided they meet the normal application and entry requirements. An award for which the requirements are a subset of the requirements for a higher, parent award; students enrol in the parent award but may choose to exit with the lower award; exit awards are said to be “nested” within the higher program. An element of the examination which may include: oral presentation; exhibition; demonstration; performance or similar. The requirement to prepare for such a presentation will be identified in the research project design in accordance with School advice. A digital record of this element must be made available for archival. A relationship in which a person uses their position to exploit another for personal gain or benefit. Forms of exploitation that can occur in the context of a staff-student relationship include: Time granted to a candidate after their maximum duration of candidature has been reached to allow for HDR submission. Includes any person who is not an invited visiting speaker and for whom permission is sought to speak on RMIT’s premises or facilities. A research centre established principally with funding from sources external to RMIT. When a student claims to have carried out tests, experiments, research or observations that have not taken place. A physical location or building, a teaching or research site or locations, a teaching or research entity of any kind, air space, ground space and rights or items of any nature or description owned, operated or administered by RMIT University. The misrepresentation of research data, source material or results, or the presentation of results that are not supported by the evidence. Any activity under the control RMIT, but outside of RMIT property. Students on ‘practicum’ (or other workplace-based training) will be subject to the rules of those workplaces. The process by which a candidate lodges the final version of their HDR submission, following successful examination and any required amendments. Any right, claim, title or legal share in something having a monetary or equivalent value. Examples of financial interest include, but are not limited to, shares, share plan, and the right to receive remunerations such as salary, consulting fees, allowances, discounts and the like. Courses that provide the foundational knowledge, skills and their application as required in a discipline or industry field of study for majors/minors to build from. See the Higher Education Program Design Procedure for a complete description of requirements. Travellers are fit and able to participate in the business-related travel. Records the cost, depreciation, transfer, disposal and location details of all accountable fixed assets. Study comprising credit-bearing courses, subjects or units offered by an accredited tertiary education institution. Dishonest activity causing actual or potential financial gain or loss to RMIT, including theft of money or other property by employees or persons external to RMIT. Deliberate falsification, concealment, destruction or use of falsified documentation and improper use of information or position for financial benefit or benefit of others. (adapted from Australian Standard 8001-2021 Fraud and Corruption Control) The type of place in terms of funding (e.g. full fee, Commonwealth supported, international full fee) that a student may hold in a program. Any form of physical or non-physical violence, harassment, abuse or threats based on gender that results in or is likely to result in harm, coercion, control, fear, or deprivation of liberty or autonomy. Violence or harm can be physical, sexual, emotional, psychological, social, cultural, spiritual, financial and technology-facilitated abuse (including image-based abuse), and stalking. Research with the potential for hereditary implications, which may range from single gene genetic research to whole genome sequencing and any other ‘omic’ research (e.g. exomic, proteomic, etc.) with potential hereditary implications. Genomic research includes the full scope of ‘genetic’ research. Are gifts that are generally given to express gratitude or thanks, such as flowers, chocolates, a bottle of wine and the like, in appreciation of performing a specific task or for performing duties in an exemplary manner. Are free or discounted items or services and any item or service that would generally be seen by the public as a gift. This includes gifts to immediate family of a staff, where there is a clear link with the employee’s official duties. Examples include items of high value (e.g. expensive pens), low value (e.g. small bunch of flowers), consumables (e.g. chocolates, or wine), or services (e.g. repairs, places in education courses), or the transfer or loan of money (including gift cards) or property. The alphabetical code that describes the total assessment outcome for an individual course: for example, ‘CR’ (Credit). See also Graded assessment. The use of a hierarchy of result outcomes to describe student academic performance in a course. Examples of graded assessment include HD (High Distinction), DI (Distinction), CR (Credit), and P (Pass). Graded assessment requires the corresponding use of a numeric marking scheme and grading rubric or criterion reference scheme. The type of system used to describe the outcome of assessment for a course. RMIT uses graded assessment, competency-based assessment and non-graded assessment. A person who has completed all the requirements for an award but has not had their award conferred. Committee which oversees the development and implementation of HDR policy, quality assurance of HDR programs, and which makes recommendations to Research Committee on matters of quality and strategy relating to graduate research. A short-term, (3-6 month) research contract undertaken by an HDR candidate with a partner organisation external to the University, under the academic supervision of the candidate’s RMIT supervisory team and an industry supervisor. The university ceremony at which awards are formally conferred. Statements of the mandatory principles guiding the operations and significant decision-making of the RMIT Group. They must support national and international legislation and/or Group objectives to enable Group-wide application. A pathway for which RMIT publishes a commitment that applicants who successfully complete the program will be offered a place in an RMIT program or programs; applicants may be required to achieve minimum scores. The supporting Guide to Managing and Investigating Potential Breaches of the Australian Code for the Responsible Conduct of Research, 2018. Member of academic staff who has the delegated authority of the Dean/Head of School to provide academic leadership and support for Higher Degrees by Research programs. Schools allocate different titles for HDR DA's, such as Associate Deans/Heads Higher Degrees by Research, HDR Directors, HDR Coordinators. Process used to identify whether the proposed research of an applicant for HDR admission, or the current research of a candidate, is subject to sanctions arising from the Autonomous Sanctions Act 2011 or the Charter of the United Nations Act 1945 or controls under the Defence Trade Controls Act 2012. The candidate’s submission for examination which comprises a thesis or dissertation and may also include published research outputs, artefacts or experiential presentations of the research conducted during candidature. An appropriately experienced and qualified individual responsible for advising and guiding a candidate on the conduct of their research. See also associate supervisor; senior supervisor; joint senior supervisor. Information or an opinion about an individual’s physical, mental or psychological health; a disability; health services provided or future provision of health services; and a variety of other health matters (including information about organ or body substance donation and genetic information). Where the business impact of the acquisition is identified as high or critical risk when assessed using the RMIT Risk Exposure Tool. Pursuant to clause (17), a location is a high-risk travel destination if it is the subject of: - A Department of Foreign Affairs and Trade (DFAT) ‘Reconsider your need to travel’ (Level 3) or ‘Do not travel’ (Level 4) rating; or A postgraduate degree that will involve a student load comprising of two-thirds or more research and will either be a Master by Research (AQF level 9), or a Doctoral Degree (AQF level 10), or a Higher Doctorate degree. Historical abuse is a term used to describe child and/or adult abuse that has happened in the past. This could mean months, years or decades ago. Established to hold equity interests in a research translation venture. Is the friendly reception and entertainment of guests. Examples include, luncheons, dinners, invitations to corporate hospitality, planned or impromptu light refreshments at a business meeting, expensive restaurant meals and sponsored travel and accommodation. The value of hospitality is calculated on a per head amount. Human Research Ethics Committee. Research involving human participants, data or bio specimens. Rights inherent to all human beings, regardless of race, sex, nationality, ethnicity, language, religion, or any other status. Human rights include the right to life and liberty, freedom from slavery and torture, freedom of opinion and expression, the right to work and education, and many more. Everyone is entitled to these rights, without discrimination. An assessment task the student must pass to pass the course: if a student fails a hurdle, they fail the course regardless of the total mark they receive. Signs of impairment include slurred speech, swaying or staggering, aggressive behaviour, etc. Completion and submission of an assessment task by another person that dishonestly misrepresents themselves as the person to whom the assessment task was assigned. In relation to restrictions or burdens or conditions on a freedom include restrictions or burdens or conditions imposed by statute law, the common law (including the law of defamation), duties of confidentiality, restrictions deriving from intellectual property law and restrictions imposed by contract. Conduct that is corrupt, a substantial mismanagement of public resources, or conduct involving substantial risk to public health or safety or to the environment. The conduct must be serious enough to constitute a criminal offence or reasonable grounds for dismissal, if proved. A situation that might be, or could lead to, a disruption, loss, emergency, or crisis. An IT Major Incident is defined as an unplanned or impending interruption or degradation of an ICT service with severe impact to the business of the University and its customers Practices that anticipate and accommodate the needs of a diversity of people, minimising the need for adjustments to respond to individual needs, while maintaining quality and other standards. Includes persons who identify as being a member of an Indigenous community in Australia or overseas. The rights that Indigenous peoples (including Aboriginal and Torres Strait Islander peoples) have, and want to have, to protect their Cultural and Intellectual Property. Sometimes the term ‘cultural heritage’ is used to mean the same thing. Refer to the ICIP Information Sheet for a full list of the ICIP rights that must be considered in relation to this policy. Is a traditional knowledge custodian who must be an Aboriginal or Torres Strait Islander person or persons who has a relationship with that traditional knowledge. The Knowledge With Action: 2031 Strategy contains five Indigenous strategic commitments. These Indigenous strategic commitments include: (i) our transition from Reconciliation to Responsible Practice; (ii) empowering and growing Aboriginal and Torres Strait Islander learners and professionals (Indigenous Students); (iii) recognising and integrating Aboriginal and Torres Strait Islander peoples’ perspectives, world views and lifeways as important knowledge systems (Indigenous Knowledges); (iv) partnering with Aboriginal and Torres Strait Islander communities to ensure respectful and impactful engagement (Community Engagement); (v) building the Aboriginal and Torres Strait Islander Tertiary Education Workforce for shared achievement and sustained success (Indigenous Staff). Industry competency includes skills and knowledge that are relevant to and at least to the level of the training product being delivered or assessed. Engagement with industry and community partners in the curriculum through activities that fall outside of Work Integrated Learning, such as guest industry/community lectures and panels, industry networking events, mentorships and joint research projects. An individual who has specialised industry or subject matter expertise relevant to the training product they are delivering, and who works under the direction of a qualified trainer and assessor. Embedding industry and connecting with professional communities in the curriculum structure. IPL experiences are designed in partnership with industry to be authentic and are a critical link between technical knowledge and the real world. IPL is made up of three components: work integrated learning (WIL), career development learning (CDL) and industry embedded activities. Learning gained other than through study with an education provider; may include work or life experience. A body of information, defined and practically managed so it can be understood, shared, protected and used to its full potential. A central catalogue of Information Assets under RMIT custodianship, implemented via the RMIT Information Domain Register. Totality of resources, skills and controls which provide the ability and capacity to maintain information security. The fundamental tasks of a program that require students to demonstrate non-academic abilities during professional experience placement and on-campus learning activities. A committee constituted in accordance with the OGTR Guidelines for Accreditation of Organisations. An asset that is not physical in nature. Purposefully designed award programs that enable explicit articulation pathways and encompass more than one AQF level and/or qualification type and/or education and training sector (i.e. HE/VET). Includes the rights related to academic freedom and freedom of lawful speech that are protected by RMIT. All statutory and other proprietary rights (including rights to require information be kept confidential) in respect of inventions, copyright, trademarks, designs, patents, plant breeder's rights, circuit layouts, know-how, trade secrets, data, materials and all other rights as defined by Article 2 of the Convention establishing the World Intellectual Property Organisation of July 1967, all rights to apply for the same and, for the avoidance of doubt, includes: Integrated study undertaken in two or more disciplines (e.g. combined degree) An applicant who is currently or who has previously had an enrolment in an RMIT program, in the past year. A person enrolled in a Higher Degree by Research who is not a citizen or permanent resident of Australia or a citizen of New Zealand. Institutions in other countries where RMIT programs are delivered jointly by RMIT and the partner institution. Where the departure and arrival of travel takes place in different countries. The ways in which different aspects of a person’s identity can expose them to overlapping forms of discrimination and marginalisation. An intersectional approach (sometimes called intersectionality) addresses and acknowledges gender, sexual orientation, Indigeneity, race, economic status, ability, or other factors can compound the impact of gender-based violence, resulting in certain groups of people being more vulnerable and/or disproportionally impacted than other groups to the effects of gender-based violence, discrimination and harassment. An intentional change in the circumstances of research participants, with the aim of evaluating the impact of that change on one or more outcome measures. An intervention can be a health- related procedure or process or a behavioural, educational or social modification. It can also involve a policy change, a therapeutic strategy, a change in service provision or an approach to provision of information that is introduced and manipulated, controlled or directed by the researcher. Romantic or sexual relationships. Any IP that is patentable under the Patents Act 1990 (Cth). In which the University takes equity in lieu of, or in addition to, license fees. A person formally appointed to supervise examinations, who is responsible for ensuring the integrity and proper conduct of the examination in accordance with the exam rules Means any person who has been invited by RMIT to speak on RMIT’s premises or facilities. Any information technology asset owned, managed, operated, or hosted by RMIT, or on behalf of RMIT, that supports the storage, processing, transmission, or protection of information. This includes software, hardware, cloud services, platforms, integrations, and information assets in digital form under RMIT's custodianship, and are subject to RMIT's security and technology standards. The process of managing the continuity and recovery of critical technology infrastructure, systems, applications and digital services following a disruptive event. Entities formed with external partners for development or commercialisation of technology. The set of knowledge, skills and the application of the knowledge and skills a student is expected to have achieved in the courses (referred to as course learning outcomes) and in their program (referred to as program learning outcomes) on successful completion. As registered with the government and commonly displayed on documents such as birth certificate, passport or other officially recognised legal documentation. Legislative Owners are senior officers responsible for compliance with specific obligations and provide leadership to ensure requirements are met. They are accountable for guiding the implementation of compliance processes, systems and controls within their area, as well as implementing compliance action plans. Additionally, they are responsible for nominating Legislative Specialists for the Central Compliance Team to liaise with. Subject-matter experts with operational knowledge of how specific legislation or Acts apply to RMIT. They support the Legislative Owner in implementing the Compliance Policy, provide advice about specific legislation, and are responsible for facilitating or undertaking assessments against obligations. Any dealing involving a GMO which is licenced by the OGTR, including DNIRs and DIRs. An individual named on a licence for a dealing which has been licenced by the OGTR. Formed primarily to manage royalty streams or IP exploitation. The temporary physical transfer of an item for a specified period, from one institution to another, between units within the University, or from individuals to the University, where there is no transfer of ownership. Lowest practical fare available on the day booked that reasonably meets travel requirements, considering factors such as safety ratings of airlines and practicality of schedules. Advanced standing may be available in masters by coursework programs. It is credit for basic acquired knowledge in the relevant discipline, which reduces the volume of learning required to complete a program at RMIT. It is granted on the basis of qualifications at AQF 7 or above, where applicants have a degree specialisation or major in the same discipline as the masters program in which the applicant has been offered a place. A person or organisation is considered to receive “material benefit” where the funding provider is promised: A severe and significant breach, in terms of scale and/or regulatory requirements, or with implications for safety and security, and/or legal requirements. A range of fees and charges associated with or essential to a program or course, in addition to tuition, where alternative forms of access to goods or services are otherwise readily available at no additional cost by RMIT (such as lecture notes or recordings, reading material); or where students have the choice of acquiring from a supplier other than RMMIT and which become the physical property of the student (such as references texts, protective clothing and footwear, artwork supplies); or food, transport and accommodation costs associated with the provision of field trips that form part of the course or program. Students are considered mature age if they are 21 years of age or older on 1 January of the year they start their RMIT program. A certification, usually in the form of a digital badge, that assesses learning or competency, with a minimum volume of learning of one hour and less than an AQF award qualification, that is additional, alternate, or complementary to an AQF award qualification. Learning products referred to as ‘micro-credential’ or ‘credential’ are recognised collectively at RMIT as a ‘micro-credential’ for this definition and for all policy, governance, and approval pathways. A formal event to review the academic progress of an HDR candidate; see also confirmation of candidature. Includes general misconduct, academic misconduct and/or high risk misconduct as defined in the Student Conduct Regulations and referenced in this policy. Includes the following enrolment arrangements: The process of ensuring that assessments are marked fairly, consistently, and equitably across different courses, programs and/or institutions. Moderation of assessment processes establish comparability of standards of student performance across, for example, different markers, locations, subjects, providers and/or courses of study. An RMIT academic staff member (HDR DA or nominee) who is appointed to review examination reports and recommended grades for a Master by Research when the examiners’ grades differ by more than 15 percentage points. Include activities that RMIT may perform to influence the behaviour and outputs of the AI/Machine Learning (ML) model, including model training, hyperparameter tuning, Large Language Model (LLM) fine tuning, modifying LLM system prompts and LLM selection. Awards with articulation arrangements where the lower level award comprises a subset of the requirements for a higher level AQF award. A nested award may also be referred to as an ‘exit award’. The monetary amount retained by RMIT from the commercialisation revenue received from the commercialisation of IP after the legitimate claims of third parties are satisfied. A course in which a student enrols without being admitted to a program, which does not lead to an award. A program that enables students to enrol in courses but which does not lead to a qualification. An Entity in which RMIT has an interest but where RMIT’s interest does not satisfy the definition of control in terms of section 50AA of the Corporations Act 2001. Professional and teaching staff engaged in creating or maintaining digital resources, but whose primary occupation is in some other field. Students commissioned to do work for the University. Users of online communications and collaboration tools. Learning gained through study with an education provider that is not an accredited tertiary institution, or which is not credit bearing: for example, short courses, professional development workshops. Where an invigilator is not monitoring students’ performance of the assessment task to ensure integrity of assessment. Where a student obtains approval to fulfil program learning outcomes by completing courses other than those specified in the program guide. Means any non-statutory policies, rules, guidelines, principles, codes or charters or similar instruments. Notifiable Low Risk Dealings are those of intermediate risk level and require the work to be conducted in facilities certified to PC1, PC2 or PC 3. These dealings require assessment and approval by the IBC. A website that is not built on RMITs Adobe Experience Manager or Campus Press content management systems. The offer to an applicant of a place in a program. A program or course that will be offered at a specific location or via a specific delivery mode. Established within the Australian Government Department of Health to provide administrative support to the Gene Technology Regulator in the performance of its functions under the Gene Technology Act 2000. The OGTR provides technical and regulatory support and guidance to institutions undertaking research and teaching activities involving GMOs, and it also monitors and enforces compliance with the Act. A candidate who is located outside of Australia for the majority of their candidature whether domestic or international. A website that is built on RMITs Adobe Experience Manager or Campus Press content management systems. The practice of providing online access to research information that is free of charge to the reader, including peer reviewed articles and research data. Is the release of scholarly output without a fee to access it. Are teaching practices, techniques and tools that will foster knowledge creation and sharing in an open environment. Are teaching practices, techniques and tools that will foster knowledge creation and sharing in an open environment. Is a copyright licence that grants permission for the distribution, access, use, and reuse of a copyright work with limited or no restrictions. Are models of teaching in an open forum that will be characterised by collaboration, sharing and co-creation with students. Are research practices that will enable and promote collaboration, transparency and reproducibility throughout the entire research lifecycle. Are a range of educational and research practices through which knowledge and scholarly resources are openly disseminated. Is the creation and sharing of knowledge in the educational and research scholarly environment that will encompass openness. A course that a student can choose that is listed in the program structure, major and/or minor sequence. Students may be required to complete a specified number from a suitably curated list for equivalent contribution to the award program. Any person who carries out work in any capacity for RMIT, including employees; officers; contractor and subcontractors; employees of a contractor or subcontractor; employees of a labour hire company who have been assigned to work at RMIT; outworkers; apprentices or trainees; students gaining work experience; and volunteers. The agreement put in place between RMIT and a partner organisation at the commencement of the relationship which is designed to support multiple WIL activities, such as consecutive WIL placements, or WIL projects which involve more than one student. A set of entry requirements that will be predefined by RMIT that will include either: one or more programs at RMIT or another institution; or a set of study or learning outcomes and will allow a student to move to a higher qualification level with or without a standard grant of credit. The impartial and independent assessment of research by others working in the same or a related field. Peer review has a number of important roles in research and research management, in the assessment of grant applications. The individual responsible for overseeing and managing an employee's performance, typically the employee's immediate line manager. In cases where an employee reports to multiple managers, one manager should be designated as the performance manager. In a research context: Where a third party could reasonably form the view that a person or organisation’s interests could improperly influence those of research integrity. Information or an opinion about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. Typically, this includes information like name, date of birth, address, phone number etc. For the purposes of this policy and related procedures, reference to personal information includes sensitive and health information. Any non-RMIT-related travel or accompanying spouse, partner or dependant travel. Has the following characteristics: A specific type of facility such as a building, laboratory, glasshouse, insectary or animal house, certified by the OGTR to a specified containment level for the purpose of preventing the release of GMOs into the environment, to protect persons outside the facility from exposure to GMOs and protect the safety of people working with GMOs inside the facility. These activities are generally on-site placements in a workplace or community setting, can be onshore, offshore or online, and may be paid or unpaid. Common terminology for WIL placement activities includes practical placement, practicum, cooperative education, clinical placements, fieldwork, and internship. The presentation of the work, idea, or creation of another person, without appropriate referencing, as though it is one's own. The presentation of the work, idea or creation of another person as though it is one’s own. Plagiarism is a form of cheating and is a serious academic offence that may lead to expulsion from the University. Plagiarised material can be drawn from, and presented in, written, graphic or visual form, including electronic data, and oral presentations. Plagiarism occurs when the origin of the material used is not appropriately cited. A set of courses completed by a student in relation to a program; may represent an alternative version of the program available at the same time, or a significantly different version which has been or will be available at a different time. A senior subject matter expert nominated by the policy owner. Policy authors are responsible for the accuracy and maintenance of the policy document lifecycle and any supporting resources. They will act as a key liaison for the University Policy Manager. The policy author may also be delegated the custodian of a procedure or resource by the policy owner. The collective term for all policies, procedures, associated resources. A schedule to a policy document forms part of the policy document. The VCE Member with whom the policy matter most clearly resides, having regard to the organisational structure and the prescribed purpose and scope of the policy document. The official repository for all current and expired policy documents of the RMIT Group. It contains the operational details for policy documents. Any position in RMIT where a person has a relationship with the student where they have oversight, influence, power, management, or leadership over students, whether that role has actual decision-making responsibilities over that student or not. This may include, but is not limited to: In a research context: Where a person or organisation has interests that could conflict with research integrity. This refers to circumstances where it is foreseeable that a conflict may arise in future, and steps should be taken now to mitigate that risk. Examines what designers and artists actually do when they develop new approaches to creative practice by simultaneously developing practice and reflection-in-action. Tangible IP that RMIT agrees is owned by a staff member, a student or a third- party prior to the date of their employment or enrolment at RMIT. A reference point for future credit decisions agreed by the University in consultation with relevant schools based on evidence that students are not disadvantaged in achieving course learning outcomes. Name/s that an individual prefers to be known by or identifies with in the university community that is different from the individual’s legal name. Is a name other than your legal name which is generally used by individuals who choose to use for example: - an alternative or shortened first name, and/or middle, and/or last name - a different name order - students who want to adopt an English language name - a name that better represents their gender identity A supplier contracted or identified by Procurement to provide defined goods or services to RMIT. In this procedure, the term ‘preliminary assessment’ is used to describe the gathering and evaluating of evidence to establish whether a potential breach of the Code warrants further investigation. The prepaid tuition fees and where applicable, the enrolment fee. The prepaid amount may include an overpayment. Tuition fees paid for the ELICOS program. A program designed to prepare students for further study in tertiary education. Equivalent to Preparatory to year 6 in the Australian school system. The main discipline area of a program, identified by the grouping of shared learning or scholarly instruction, knowledge and skills into a single defined branch of study by the owning school or college, or the Australian Standard Classification of Education (ASCED) code of the major and/or minor, or by the first-year block in an award program. Includes but is not limited to ore, core samples, minerals and rocks; biological materials; the products of a process where the material is stable and can be stored for the requisite time; questionnaires; recordings; films; test responses; photographs; models; videotapes; audiotapes; or any other materials acquired through undertaking research from which research data are derived The main body representing students at the relevant campus of RMIT. A privacy breach is the unauthorised use, access, disclosure, modification or loss of personal information, whether deliberate or inadvertent. The means for ensuring privacy protections are integrated in process and technology design. An award that recognises previous achievement such as study, innovation, sport, leadership, or community involvement and it carries no condition of further study. Evidence that processes have adhered to standards of integrity, transparency and honesty. That a fair and proper procedure is used in making a decision. Is a physical, plastic card for senior staff members to make business-related purchases, usually on behalf an area of an organisation, rather than individually. It allows an organisation to set controls, such as, restrict purchases to certain merchant category. The P-Cards are normal corporate credit cards with a higher limit for senior staff members, only in Australia. Granted to programs of study that have been assessed by and meet the knowledge and skills competencies required by the granting professional body. Professional accreditation status of a program of study may be required for a graduate to be eligible to practice within that profession, also known as statutory accreditation. The RMIT register of professionally accredited programs detailing the HESF required information for reporting purposes, is centrally located within CEIQ's SharePoint site. The Register design and inclusions are undertaken in collaboration with CEIQ and Colleges to meet all required needs. The Register is updated and maintained by Colleges, on an ongoing basis, including all relevant professional accreditation information. CEIQ utilizes the Register for legislative and reporting obligations. The centrally located document repository, hosted within CEIQ’s SharePoint site, for all professionally accredited documentation including, but not limited to, finalized applications, formal correspondence to and from the accrediting body, and finalized reports. The Central Document Storage Area is managed and maintained by Colleges, on an ongoing basis. Activities that develop and/or maintain an individual's skills, knowledge, expertise and other characteristics as a trainer or assessor. This includes both formal and informal activities that encompass industry competencies, currency of industry skills and knowledge and practice of vocational training, learning and assessment. Those professional, administrative, clerical, computing and technical employees of the University within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position. A curriculum of study that provides a structured approach for a student to achieve defined learning outcomes that may lead to one or more awards and must have at least one offering. A program-level committee responsible for monitoring students’ academic performance, approving completion of qualifications and managing academic progress processes. An instance of a program that is offered at a specific location or offered via a specific delivery mode. Property, plant and equipment with a capitalisation value as approved by the management of RMIT on an annual basis and with a useful life over one year. A person engaging with RMIT for the purpose of admission or enrolment. The characteristics of a person on the basis of which discrimination and harassment is prohibited at RMIT. These attributes include, but are not limited to: A provider default occurs when RMIT UP does not being a course to the student at the location on the agreed starting day or the course is discontinued at the location after commencing and the enrolled student has not withdrawn from the course before the default day. Formal disseminations of research findings in a public forum whether in hardcopy, electronic, web-based, or other tangible forms. It includes refereed and non-refereed books, book chapters and journal articles, conference proceedings, creative works, technical papers, performances, other scholarly works, and web-based publications including personal or professional blogs. It does not include a student or research candidate thesis. A formal certification that will substantiate the achievement of all learning outcomes of an accredited program by a graduate. A process designed to ensure that the program of study continues to meet all quality assurance measures put in place by the provider, remains a viable program of study and fits with the overarching aims and goals of the provider. RMIT reaccredits programs, in its self-accrediting capacity, utilising the academic scrutiny conducted through the Comprehensive Program Review process ensuring the program of study continues to meet regulatory requirements. May also be described as reapproval. Where a person has previously been admitted to a program, but their enrolment has lapsed or been cancelled, or they have been excluded from the program, and they apply for admission again. A reasonable change to a process, practice, procedure or environment to facilitate equal opportunity. The changes may be temporary or permanent depending upon the circumstances. For example: Countries formally recognised by RMIT as being English language speaking countries and where at least all secondary education is undertaken in English. A process of assessing that an individual who has previously achieved competency in a unit of competency or module, has maintained that competency. (Higher Education) a process of assessing an individual's relevant prior informal and non-formal learning to determine whether they have met the learning outcomes of courses and can receive credit for them. (Vocational Education) a process of assessing evidence that an individual has achieved units of competency through prior formal, informal and/or non-formal learning and can receive credit for them. A set of information that will have been created, collated, received or maintained as evidence while conducting the business of RMIT and/or in pursuance of legal obligations. The ‘making and maintaining of complete, accurate and reliable evidence of business transactions in the form of recorded information’. Non-financial interests related to pre-existing personal or professional relationships that can cause influence or affect the way staff interact with internal and external stakeholders. A candidate not already elected or excluded from the count. This is defined as the University’s position on how it compensates its senior management relative to the external remuneration market, ensuring RMIT is well placed to attract and retain talent. Research Ethics Platform. An original investigation undertaken to gain knowledge, understanding or insight, or research activities conducted as part of education or training. Typically, research is driven by questions or hypotheses, builds upon existing knowledge, and can be examined by others in the field. A component of a candidate’s research submitted for examination that is not the written component. The committee which reviews unsatisfactory academic progress of a candidate and determines whether a candidature should be terminated. A Centre aligned with Schools and/or Colleges that undertakes research in areas of recognised disciplinary strengths and collaborative expertise, supported by advanced facilities and specialist resources. A legally binding, written agreement governing RMIT’s research or research related activities. The material, data, records, files, and other evidence upon which a research project’s observations, findings, or outcomes are based. This includes all content and forms (e.g. print, digital, physical or other forms), and both primary material and analysed data. Organisation of the collection, analysis, storage, re-use and disposal of research data. It ensures that researchers and institutions are able to meet obligations to funding bodies, improve the efficiency of research, and ensure data are available to verify their findings or for reuse where appropriate. A group located within a single School that undertakes research in areas of specific disciplinary strength, aligned to the School’s research agenda. A person with knowledge of the Code and institutional processes nominated by an institution to promote the responsible conduct of research and provide advice to those with concerns or complaints about potential breaches of the Code. The institutional office or area with responsibility for management of research integrity at the institution. At RMIT this responsibility resides with the Research Ethics, Integrity and Governance team, within Research Strategy and Services. A Non-Controlled Entity that is established or participated in by the University for the purpose of translating, commercialising, licensing or otherwise exploiting research-related intellectual property or research output. Public dissemination of research outcomes in the form of a book, book chapter, commissioned report, conference paper, creative work, journal article, patent, or performance, or other form appropriate to the discipline or field. An external party with whom RMIT undertakes research, research training or research activities. A relationship between RMIT and an external party for the purpose of conducting research, research training or research activities. The formal dissemination of research findings in a public forum whether in a printed, electronic or other tangible form. Publication is more than the production of a book or document. A free, publicly accessible repository of all RMIT research publications. Availability of full-text is in accordance to the relevant publisher policies. A staff member who advises and assists research candidates in meeting the requirements for successfully completing their candidature milestone reviews and submitting their research for examination. The Australian Federal Government block grant provided to Australian higher education providers (universities) to support the research training of domestic and international HDR candidates. Established to scale commercialisation across a portfolio of technologies. Anyone who carries out research at RMIT University. This includes staff, students, visiting researchers, research collaborators, and honorary and adjunct appointees. Person (or persons) subject to a complaint or allegation about a potential breach. A party about whom a complaint is made. The senior officer in an institution who has final responsibility for receiving reports of the outcomes of processes of assessment or investigation of potential or found breaches of the Code and deciding on the course of actions to be taken. At RMIT the Responsible Executive Officer is the Deputy Vice-Chancellor Research and Innovation (for staff) and the Associate Deputy Vice-Chancellor Research Training and Development (for students). Behaving in a fair, honest and ethical manner in all our activities and relationships. This involves recognising, interpreting, and acting upon multiple principles and values according to the field in which we work and the context of all our activities and relationships. The overall mark in a course and the final grade that is assigned for the course. The date defined by the University Secretary and Academic Registrar for official publication of results as described in the management of results section of the assessment processes. This date follows the prescribed date for staff to enter results in the result entry system. A senior officer with responsibility for receiving request for a procedural review of an investigation of a breach of the Code. The amount of risk the RMIT Group is willing to seek or accept in pursuit of its strategic objectives and delivery of its annual operating plans (business objectives). Risk categories that help manage risks impacting RMIT’s objectives. Risk domains are used to scope or frame risk causes that should be validated and controlled in an ever-changing risk environment. The University name (Royal Melbourne Institute of Technology, RMIT and RMIT University), logo, pixel, pixel shapes, colour, typography, photography style and icons that indicate University ownership or interest. Travel which is fully or partly paid for by the University and/or undertaken by students to gain credit towards their course of study and/or undertaken by students where they are a participant in group travel organised by the University. It also applies to student travelling for activities including but not limited to sporting events, field trips & excursions, exchange & study abroad, study tours and student placement. RMIT University and its controlled entities (RMIT Europe, RMIT Online, RMIT Vietnam and RMIT University Pathways). Any buildings, streets, driveways, footways, and any other areas owned or controlled by RMIT and includes premises on which research, workshops, camps, placements, examinations, professional, field or vocational placements are carried out or form part of a course, and any other study activities controlled or supervised by, or in the temporary possession of RMIT, including premises hired or temporarily possessed by RMIT for workshops, camps, examinations or assessment, or other learning or study activities, and also includes the premises of any interstate or international partner of RMIT. Means any regulations made pursuant to the RMIT Statue and as amended or replaced from time to time. Means the RMIT Statute No 1 (Amendment No. 2) as amended or replaced from time to time. A web-based software utilised by RMIT travellers for pre-trip approval management. Anyone from the RMIT Group who travels for RMIT-related activities. Activities undertaken for university business on the University’s behalf, whether within Australia or internationally, but does not include travel in which the employee reasonably expects to return to work within the same day. activity that fulfils employment functions or may contribute to course/program requirements. Is any work that is openly published, such as texts, teaching resources, quizzes, images and videos, and other learning materials that can be shared and reused. Is the influence and effect that knowledge and scholarly resources have on the world and will include all aspects of educational and research impact. Is a traditional or non-traditional research output and may include academic journal articles, books, conference papers, exhibitions, presentations, performances, media interviews, theses, research data. Any work or subject matter (other than course material and computer software) in any format in which copyright subsists and: (a) is created: (i) by an employee of the RMIT Group in the course of their employment, or (ii) using RMIT resources, IP or funding, or (iii) by a team including RMIT staff, and (b) is intended for academic publication. Examples of scholarly works include journal articles, books, book chapters, and presentations for an academic or professional audience. A benefit provided to a student to support current or future study, based on either personal circumstances or achievement or both, as well as other eligibility criteria. It may include financial allowances, tuition fees (full or partial), or non-financial benefits received on a recurrent or one-off basis. It includes benefits that may otherwise be known as grants, stipends, bursaries, fee reductions or fee waivers. The unit within the Research & Innovation Portfolio which provides support for strategic development in research training and manages the policy, procedures, and business processes associated with research training at RMIT. The VET qualifications, accredited courses and units of competency that an RTO has been registered to deliver and assess. Recorded on the National Register of VET. Equivalent to years 7 to 10 in the Australian school system. A credential issued by a higher education provider (as defined in section 5 of the Tertiary Education Quality and Standards Agency Act 2011) which would enable the individual to satisfy the academic requirements for registration as a secondary school teacher in accordance with the registration requirements in at least one state or territory. Process of assessing applicants and deciding which will be offered a place in a program, and which will be denied a place. Approved methodology for selecting applicants against all entry requirements for a program and, where relevant, ranking them. A program entry requirement whereby applicants are required to complete a specific task(s) such as undergo an interview, submit a folio of creative work, complete a form, etc. Where a registered tertiary education provider is permitted by the appropriate Agency to accredit (approve), via its internal governing body, some or all of its programs of study. Is a process where an author will deposit a free copy of a scholarly output online to provide open access to it. Any learning resource or part thereof (such as chapters) that is authored by a staff member. Academic classification levels C, D and E within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position. An employee who is determined to be such in accordance with the RMIT University Enterprise Agreement 2024 or its successors. Equivalent to years 11 and 12 in the Australian school system. An employee who is determined to be such in accordance with the RMIT University Enterprise Agreement 2024 or its successors. Classification level Senior Educator Level 1, Senior Educator Level 2 and Senior Educator Level 3 within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position. Sensitive data are data that can be used to identify an individual, species, object, or location that introduces a risk of discrimination, harm, or unwanted attention. It includes culturally sensitive data, such as data from or about Aboriginal and Torres Strait Islander peoples. A special category of personal information that requires more protection. It includes the following information about an individual: racial or ethnic origin; political opinion; membership of a political association; religious beliefs or affiliations; philosophical beliefs; membership of a professional or trade association; membership of a trade union; sexual preference or practices; criminal record. A structured group of courses that share learning or scholarly instruction, knowledge and skills, and is taken across a program in an optimal order to scaffold study and/or address any identified requisites. The optimal order to scaffold study may be identified using foundation, intermediate, and advanced categorisation of courses. Is academic misconduct, where the student has previously been found to have engaged in academic misconduct at RMIT. Category of business service determined prior to the development of solution architecture in line with the Disaster Recovery Standard. Occurs when someone does not consent to a sexual act, such as where a person is forced, coerced, or tricked into sexual acts against their will or without their consent, including when they have withdrawn their consent. Sexual assault includes a range of behaviours, all of which are unacceptable and constitute a crime. When a person: Non-consensual behaviour of a sexual nature that causes a person to feel uncomfortable, frightened, distressed, intimidated, or harmed, either physically or psychologically. Sexual harm includes behaviour that also constitutes sexual harassment, sexual assault and rape. A course that does not feature an assessment nor contribute credit points towards a program and is not recorded on an academic transcript. Students who complete a short course are provided with an RMIT Certificate of Completion. WIL activities in simulated workplace environments may be necessary for ethical, safety or professional reasons or when other forms of industry engaged WIL are unavailable. These environments are designed to simulate real workplaces in their function, equipment and mode of operation so that students can experience a variety of scenarios and inter-related activities similar to real work experience in the industry or profession to which the program leads. This type of WIL can occur face-to-face or online, on campus or off campus, and is usually unpaid. One or more VET units of competency on RMIT’s scope of registration that have been bundled together to address a specific industry need or specific licensing/regulatory requirement recognised through a Statement of Attainment. The inhalation and exhalation of the smoke of burning tobacco. For the purposes of this procedure, smoking also refers to: The collective of online communication channels dedicated to community-based input, interaction, content-sharing and collaboration, including websites and applications, blogging, social networking, social bookmarking, social curation and wikis. Special measures are positive actions to assist or protect disadvantaged groups and aim to foster equality of opportunity. For example: Resources of the University and its controlled entities which includes without limitation facilities, funds, services, equipment, paid leave, staff time and support staff. An activity or process such as projects, grants or scholarships that may create a new relationship or change the way staff interact with internal or external stakeholders. Credit granted towards a specific RMIT course or courses. Extends to all forms of expressive conduct including oral speech and written, artistic, musical and performing works and activity and communication using social media; the word ‘speak’ has a corresponding meaning. Companies established to commercialise University-owned or licensed intellectual property. An organisation that has funded a prize or scholarship conditional upon the provision of work or another service to the sponsoring organisation. As defined in the Royal Melbourne Institute of Technology Act 2010 (Vic). Staff means persons employed by RMIT. Statutory election means an election which the Vice-Chancellor or University Secretary has determined is an election to which these Regulations and Part 9 of the RMIT Statute No. 1 applies. A financial allowance paid directly to the candidate to support living costs while enrolled in their program of study. See also Scholarship. The process through which RMIT Procurement engages the supply market to source goods or services for RMIT. The units of learning, micro-credentials and blocks in the form of first year, capabilities, capstones, minors and/or majors that form a program. The units of learning, micro-credentials and blocks in the form of first year, capabilities, capstones, minors and/or majors that form a program. A person who is enrolled as a student with RMIT or is undertaking a course of study or a unit of study with RMIT, including: Any work or subject matter other than works in any format in which copyright subsists, that is a student thesis or coursework. The body as defined and convened under the Student Conduct Regulations. The body as defined and convened under the Student Conduct Regulations. A student defaults occurs when: • the course starts at the location on the agreed starting day, but the student does not start the course on that day (and has not previously withdrawn, or A fee that RMIT elects to charge students for student services and amenities of a non-academic nature used to enhance the provision of activities and services that improve the student experience (such as sporting and recreational activities, employment and career advice, childcare, food services). Refers to a visa issued by the Department of Home Affairs, Australia, that has study entitlements and is subject to Education Services for Overseas Students (ESOS) requirements. Other visa types may have study entitlements but are not subject to ESOS. The sum of all supervised (nominal in VET) and unsupervised (learner directed) hours. A period of time when an enrolled candidate is undertaking research and study away from their normal location of study, for example, conference attendance or fieldwork. Study load denotes the time fraction allocated to a candidate’s study and is either 'full-time' or 'part-time'. Further specialisation within a single discipline that relates to the academic or industry field. A domain that is a part of another domain, e.g. openday.rmit.edu.au An individual who has the relevant industry competency and currency to review and approve a trainer and assessor’s industry competency equivalence form e.g. Program Manager, Program Coordinator, or an experienced Trainer and Assessor. The PM determines and assigns an SME per unit of competency. The enrolment status of a candidate who has submitted their research for examination. RMIT Leader who is directly responsible for a place of work, teaching and/or study, or fieldwork activity including line managers, lecturers, teachers, activity coordinators. A person who accompanies a party to an interview and provides wellbeing support to a complainant or respondent and may assist with interpretation, writing down planned actions and suggesting breaks during meetings. To prohibit a student for a specified period from attending any teaching session or assessment session or entering RMIT premises, using RMIT’s computing and network facilities, or representing RMIT, on terms and conditions imposed by RMIT. A person involved in the administration of the configuration of the environment and tools. The individual responsible for the overall ownership and management of a specific IT asset. Any activity carried out by RMIT as part of the provision of courses for students, including classes, tutorials, lectures and laboratory or workshop sessions, either in person or via its computing or network facilities. VE employees of the University within the meaning of the collective agreement or award that applies to VE employees appointed to an established position and being not less than 0.5 of a full time position. A store of Information Assets in digital format, represented as an IT Asset as specified in the Information Technology and Security Policy. Totality of resources, skills and controls which provide the ability and capacity to maintain technology resilience. Cancellation of the enrolment of a candidate in their HDR program; a result of unacceptable lack of academic progress. The Australian Code for the Care and Use of Animals for Scientific Purposes under Part 3 of The Prevention of Cruelty to Animals Act 1986 and Regulations 1997. The Australian Code for the Responsible Conduct of Research (the Code) sets out principles and responsibilities of trustworthy research. It was developed by the National Health and Medical Research Council (NHMRC), the Australian Research Council (ARC) and Universities Australia. Independent written work submitted for examination. Any person or entity external or separate to RMIT, including contractors, consultants, volunteers, visiting appointees and visitors as well as members of the public. Any expenditure for acquiring goods or services from a third party (i.e. not from within RMIT). A company that: The tobacco industry comprises individual companies, or their component parts, whose primary business is the manufacture, distribution, promotion and sale of tobacco and related products. Funding received from the Tobacco Industry. This does not include funds derived indirectly in the form of taxes and duties which are then redistributed as targeted funding. An introductory course that prepares students for their final year capstone. It is an integrated educational approach that provides the foundation and context of knowledge, skills and applied work practice and should include career development learning (CDL). Sets of nationally endorsed standards and qualifications for recognising and assessing people’s skills. Training packages describe the skills and knowledge needed to perform effectively in the workplace. A curriculum document for VET in relation to an industry, endorsed by an Industry or Skills Council, which defines qualifications, units of competency, assessment requirements for each unit of competency, and credit arrangements. A VET program that may include an AQF qualification, skill set, unit of competency, accredited course or module. Problem-based learning that spans two or more disciplines (e.g. combined degree with combined Industry Partnered Learning). A strengths-based framework that applies the core principles of safety, trustworthiness, choice, collaboration for shared decision-making, empowerment and respect for diversity. Trauma-informed services recognise the physiological, emotional, psychological and neurological effects of trauma; minimise the risk of re-traumatisation and promote healing; emphasise physical and emotional safety; and focus on the whole context in which a service is provided – not just on what is provided. RMIT-approved travel management company FCM Travel. Formal documentation detailing actions to be taken and responsibilities for implementing controls or processes to reduce the likelihood or impact of risks. A process in which the structural components (e.g. first year block/major/minor/capstone/IPL/ credentials) of a program are designed in a way that facilitates the option to separate them into their individual components without losing the integrity to measure the outcomes at the relevant AQF level identified in the units of learning. A unit of study that will provide a student with a volume of learning and will have specified performance criteria, elements, foundational skills and will include one or more assessment tasks defined through the required performance evidence, knowledge evidence and assessment conditions and may be undertaken as a component of a program. A measurement of learning using credit points and must be at least 1 credit point minimum. The design of buildings, products or environments to make them accessible to all people, regardless of age, disability or other factors. A course that is not specifically listed in the program structure that a student may choose from at RMIT to contribute credit points to complete their award program. A minimum requirement for entry that applies to all programs of a particular type across the University. Resources of the University and its controlled entities, which includes without limitation facilities, funds, services, equipment, paid leave, staff time and support staff. Means in contravention of a prohibition or restriction or condition imposed by law. Credit that is not granted towards a specific course or courses, but in the form of credit points to fulfil elective course requirements. A person with access to the analytics platform. The optimal outcome considering the acquisition cost, operating cost, disposal cost, quality of goods or services, quality of associated services, and RMIT’s objectives over the useful life of the goods or service. A non-award program available to eligible Victorian Certificate of Education (VCE) students that consists of two undergraduate courses taken during the final year of VCE that counts towards a student ATAR. A government listed code on the National Register of Vocational Education. Does not apply to higher education programs or courses. To threaten, or subject another person to a detriment or to treat them less favourably because that person made a complaint or participated in a complaint investigation, such as by providing evidence. As well as being unacceptable conduct it may also be unlawful conduct depending upon the nature of the complaint made. Means conduct that incites, intends to incite, or is reasonably likely to incite hatred, serious contempt, revulsion, or severe ridicule against a person or class of persons on the basis of attributes protected at law. Serious vilification includes conduct that threatens physical harm or incites others to do so. A measure of learning that is defined by duration represented in equivalent full-time years, depth and breadth of activity in the form of student workload (made up of all teaching, learning and assessment activities to be undertaken by a full-time student), and the required AQF level and award outcomes for the program. Includes any person (whether a member of the public or student) undertaking volunteering for RMIT who may have an actual or perceived authority equivalent to a staff member, in relation to the event, activity or undertaking for which they are volunteering. It extends to volunteers of RMIT clubs, such as club officers. There is no exhaustive definition of weapons in Australian law. For the purposes of this policy, weapons can be understood to include any goods or technologies designed for or expressly adapted for military purposes such as operations by an armed force or an armed group, or weapons produced for or used for national Defence and security, including conventional munitions, projectile, artillery or explosive weapons, cyberweapons and certain AI technologies such as lethal autonomous weapons, and including weapons or components listed under Australia's Defence Export Controls, as well as weapons of mass destruction. A nuclear, radiological, chemical, biological, or other device that is intended to harm a large number of people. Internationally recognised standard created by the World Wide Web Consortium (W3C) with the purpose to “… make Web content more accessible to people with disabilities. Accessibility involves a wide range of disabilities, including visual, auditory, physical, speech, cognitive, language, learning, and neurological disabilities. A location on the World Wide Web where RMIT is represented. The proportion a specific assessment task contributes to the final result in a course. Contractually binding arrangements endorsed by either RMIT University or the Department of Home Affairs (DHA) that support the welfare and wellbeing of an international student under 18 years of age. An assessed learning activity that integrates discipline theory, knowledge and skills with the practice of work, and which involves an industry or community partner. It may take place online or in a simulated workplace environment. Examples of WIL activities are practical or clinical placements, practicums, co-operative education, fieldwork, industry or community projects, service learning and work-based learning. A placement, project or simulated workplace environment providing a work-based experience to allow students to integrate theory with the meaningful practice of work as an intentional and assessed component of the curriculum. WIL projects are co-designed with industry and/or community partners. Industry engaged projects commonly require teams or individual students to undertake a real project that is based on real problems or addresses the needs of the industry or community. It may include capstone projects, collaborative research projects, multi-disciplinary projects or work-based projects. Industry partners are engaged in the project and provide feedback to students. Industry engaged WIL projects may be paid or unpaid. They may take place on campus, off campus, offshore or online. Means days on which the University conducts its business. An investigation into allegations of misconduct and/or serious misconduct conducted by an investigator. Disciplinary actions are available following a workplace investigation where allegations of misconduct and/or serious misconduct have been substantiated. Documented and informed agreement and includes original hand-written signatures, forms, emails, faxes, scanned documents or electronic identification as appropriate.Return to TopA
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The value of benefits may be difficult to define in dollars, but as they are valued by the individual, they may be used to influence the individual’s behaviour.Return to TopC
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Direct discrimination is when a person treats, or proposes to treat, someone unfavourably because that person has a protected attribute. Direct discrimination can occur when a person makes an unfair assumptions about another person with certain attributes can and cannot do, and so treats them unfavourably.
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- A ‘high’ or ‘extreme’ security or medical risk rating by International SOS.Return to TopI
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1. there is a transfer of money or property to RMIT for its own benefit or of its students;
2. it is made voluntarily;
3. it does not provide a “material benefit” to the donor; and
4. it is motivated by philanthropic intent, and generosity, on the part of the donor. See Philanthropy and Fundraising Policy.
1. Age
2. Breast feeding
3. Gender identity and expression
4. Impairment, disability or mental health condition
5. Indigeneity
6. Industrial activity, membership or non-membership of a union
7. Employment activity
8. Lawful sexual activity
9. Marital or relationship status
10. Parental status or status as a carer (family responsibilities)
11. Physical features
12. Political belief or activity
13. Pregnancy and potential pregnancy
14. Profession, trade or occupation
15. Race (including colour, nationality, ethnicity, ethnic or social origin)
16. Religious belief or activity
17. Sex and intersex status
18. Sexual orientation
19. Expunged homosexual conviction
20. Spent conviction
21. Personal association with a person who is identified by reference to any of the above attributes.
These attributes are drawn from Australian anti-discrimination legislation and are applicable across the RMIT Group.Return to TopQ
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1. changes to premises, working hours or arrangements, facilities, software or equipment
2. adjustments to teaching, learning or assessment
3. change to work process, practice or procedure.
The Travel Procedure - Staff applies to all RMIT travellers funded wholly or partially funded by RMIT, and in those instances where travel is funded by RMIT for people who are not staff or students, excluding consultants (“RMIT staff travellers”). The Travel Procedure - Students applies to all students (including HDR candidates) undertaking RMIT enrolment-related travel (‘RMIT student travellers’).Return to TopS
(a) any method of consuming by combustion/smoking of plant material, herbs, or drugs (licit or illicit) using any utensil or apparatus including cigarettes, pipes or cigars
(b) the use of e-cigarettes and vaping, and
(c) the use of chewing tobacco.
1. Employment programs to improve the recruitment, retention and progression of disadvantaged groups
2. Equity admissions schemes that recognise and compensate for educational disadvantage or seek to address issues of under-representation or inequity
3. Student services and support programs.
• the student withdraws from the course at the location (either before or after the agreed starting day), or
• the registered provider of the course refuses to provide, or continue providing the course to the student at the location because of one or more of the following:
- the student failed to pay an amount payable to the provider for the course
- the student breached a condition of their student visa
- misbehaviour by the student
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