Bulletin Board - Review and Comment
Step 1 of 4: Comment on Document
How to make a comment?
1. Use this
to open a comment box for your chosen Section, Part, Heading or clause.
2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.
3. Do not open more than one comment box at the same time.
4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.
Important Information
During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will receive a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:
-
DO NOT jump between web pages/applications while logging comments.
-
DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.
-
DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments, take a note of where you up to and return later to make a further submission.
-
DO NOT exit from the interface until you have completed all three stages of the submission process.
-
If you would like a copy of the comments you made via the Bulletin Board, please email policy@rmit.edu.au and specify which document you provided feedback on and a copy of your submission will be emailed to you.
(1) This procedure documents how RMIT Vietnam will support people who experience gender-based violence and respond to matters involving gender-based violence. (2) This procedure should be read in conjunction with the Gender-based Violence Prevention and Response Policy, and other applicable RMIT policies regarding behavioural standards and conduct which are listed in Section 6 below. Policies and procedures from relevant third parties may also apply in some circumstances (for example, the policies of industry partners hosting students on placement). (3) While people of all genders can experience gender-based violence, harm, or abuse, the terms are most often used to describe violence and against women, girls, and LGBTIQA+ people. (4) This procedure is part of a policy suite that demonstrates RMIT’s commitment to addressing gender-based violence, (including sexual assault and sexual harassment, intimate partner violence, domestic and/or family violence, and other related forms of violence and harm). This commitment includes building a culture of respect, collective care and safety to address the intersecting forms of inequality and disrespect that contribute to violence. (5) RMIT acknowledges that intersectionality can compound the impact of discrimination and that certain groups of people will be more vulnerable to the effects of discrimination and harassment than other groups. (6) Authority for this document is established by the Gender-based Violence Prevention and Response Policy. (7) This procedure applies to all members of the RMIT Vietnam community, including staff, and other workers, students and associates (governing body members, representatives, and volunteers) of RMIT Vietnam. (8) The conduct of third parties is within the scope of this policy where there is a connection with RMIT Vietnam such as, licensees or lessees, service providers, visitors, international education agents and delivery partners, and partner organisations in Australia or overseas acting for or on behalf of RMIT Vietnam in relation to our students and staff. (9) RMIT Vietnam will require that other individuals, organisations or entities that conduct activities on RMIT Vietnam’s behalf (including but not limited to businesses and organisations that operate on, use or lease RMIT' Vietnam’s land and facilities) and affiliated organisations comply with this procedure. (10) The Child Safe Policy takes precedence over this procedure to the extent of any inconsistency regarding harm to children. (11) A disclosure refers to the sharing of information with RMIT Vietnam about an experience of gender-based violence, Disclosures can be made to any trusted RMIT Vietnam employee, however, RMIT Vietnam encourages disclosures to be made to Safer Community wherever possible, to ensure that support can be provided as soon as possible. (12) Anyone connected to RMIT Vietnam is supported to make a disclosure about gender-based violence that they have experienced, or that has happened to someone else, without fear of sanction or inaction. This includes third parties where the conduct occurred in connection with RMIT Vietnam, or the person engaging in the conduct was an RMIT Vietnam student, staff member or other worker. RMIT Vietnam’s timely response and available resolution options may depend on the impacted person’s willingness to participate in the process. (13) A disclosure will not necessarily lead to an investigation or a formal process. RMIT Vietnam will seek and consider the views of the discloser and determine what action is appropriate in response to any disclosure (see (31) below). RMIT Vietnam will provide support to any person who makes a disclosure, which may include referrals to specialist support services as appropriate. (14) A formal report is a report made through formal channels of information about a person's experience of gender-based violence. A formal report requires RMIT Vietnam to consider taking steps beyond the offer and provision of support services, including (without limitation) the commencement of an investigation and/or a disciplinary process in appropriate circumstances. (15) In an emergency or in circumstances of immediate danger on campus, please contact RMIT Vietnam 24/7 Security Hotline: 1800 2233. (16) Individuals wanting to make a disclosure or considering whether to make a formal report of gender-based violence are encouraged to contact Safer Community. Safer Community provide specialist trauma-informed, safety first, inclusive and intersectional support and advice, regardless of: (17) Safer Community offers information on reporting procedures, which may vary depending on the individual's status (student, staff or other worker, or third party) and the status of the respondent. (18) Disclosures can be made by any person directly to Safer Community (in person, via email or over the phone) or using the online Support Form. Disclosures can be made anonymously, although this may impact the level of support RMIT Vietnam can provide to the discloser, and the action that can be taken in response to the disclosure. (19) All RMIT Vietnam employees receiving a disclosure must inform the discloser about support from Safer Community. Employees must contact Safer Community to seek advice on whether any further steps are required of the University. Employees must inform the discloser of the employee's obligation to contact Safer Community to seek advice and discuss with the discloser what information they consent to being shared, including anonymity preferences. (20) All disclosures and formal reports made in accordance with this Procedure including through Safer Community and the Complaints Portal in Vietnam will be acknowledged by RMIT within 1 business day. (21) Individuals who disclose gender-based violence may choose to make a formal report, but it is not mandatory. A formal report involves providing information about the incident and seeking a formal, timely response and resolution from RMIT Vietnam. A formal report can be made as follows: (22) Formal reports can be made in person, via email or over the phone. Like disclosures, formal reports can be made anonymously, although this may impact the level of support RMIT Vietnam can provide to the discloser, and the action that can be taken in response to the formal report. (23) Safer Community offers support to all persons who are affected by gender-based violence, including persons who make disclosures or formal reports, as well as the person about whom a report is made. (24) Safer Community will undertake a risk assessment in response to all disclosures and formal reports, which considers the threat posed to the discloser and the broader RMIT Vietnam community. (25) Safer Community will also work collaboratively with the discloser and, where relevant, the respondent, to develop a tailored support plan, which may include: (26) External specialist support and advice services are listed on the Safer Community website. (27) If a person who has experienced gender-based violence wants to make a report to the police, Safer Community can support a person to make a police report. However, Safer Community cannot make a police report on that person’s behalf. (28) In certain circumstances, RMIT Vietnam may have a duty to notify the police in its own name, even if the individual does not wish to do so. This may occur where RMIT Vietnam considers it necessary to report the matter to police to ensure the safety of the discloser or others in the RMIT Vietnam community, or to meet RMIT Vietnam’s legal obligations. (29) A notification to the police by RMIT in its own name must be approved by the Chief Operating Officer (if the respondent is a staff member, other worker or a third party) or the Academic Registrar (if the respondent is a student), taking into account: (30) Safer Community will advise the person who has disclosed or reported the gender-based violence about RMIT Vietnam’s decision to notify the police and, to the extent possible, will keep the person informed of any actions that result from that notification. (31) A decision to report an incident of gender-based violence to police will not necessarily preclude RMIT Vietnam from investigating or otherwise responding to that conduct. However, RMIT Vietnam’s processes may have to be suspended pending completion of a police investigation or other criminal process. (32) All disclosures and formal reports made in accordance with this Procedure will be acknowledged by RMIT Vietnam within 1 business day. (33) In determining what action to take in response to a disclosure or formal report, RMIT Vietnam will take into account matters including the wishes of the discloser, and the potential risk to the health, safety and wellbeing of the discloser and other members of the RMIT Vietnam community. (34) In responding to any disclosure or formal report, RMIT Vietnam will adopt an approach that is trauma-informed and person-centred. This means that RMIT Vietnam prioritises safety and wellbeing and ensures the voices and needs of people who have experienced gender-based violence guide all support efforts, fostering an environment of compassion and respect. This also means that RMIT Vietnam will consult the person who has experienced the gender-based violence before making decisions about how to address the relevant conduct. (35) Where appropriate, RMIT Vietnam may utilise processes that focus on the resolution of the issue rather than the substantiation of the reported conduct through a full investigation. (36) Persons who make a disclosure or formal report will be provided with information about the steps involved for any formal or informal resolution process, and they will be kept appropriately informed about the progress and outcome of those steps. (37) All parties (including the discloser and respondent) are entitled to be accompanied by a support person when they are asked about the matters which are the subject of the disclosure or formal report. A party may choose any support person they wish, including a family member, friend, advocate, RMIT Vietnam staff member or a person who is legally trained. RMIT Vietnam will not exclude a person from acting as a support person on the basis that they are a legal professional. The role of a support person is to provide emotional and practical support; a support person does not act as an advocate or legal representative, does not answer on behalf of the party, and RMIT Vietnam will provide guidance to parties and support persons on this role. (38) In managing a disclosure or formal report of gender-based violence, this Procedure will prevail to the extent of any inconsistency with other RMIT Vietnam policies and procedures. (39) Safer Community may recommend certain temporary or precautionary safety measures in response to a disclosure or formal report of gender-based violence whilst a resolution process is undertaken, to protect the wellbeing and safety of all students, staff and other workers, and third parties, and where there may be an ongoing risk to the broader RMIT Vietnam community. Precautionary measures are not a punitive measure and do not indicate that RMIT Vietnam has concluded that the conduct has occurred and/or that the student, staff member or other worker has breached an applicable code of conduct or policy. (40) Safer Community will consult with the relevant areas of RMIT Vietnam in implementing appropriate precautionary measures, including Health, Safety and Wellbeing, Risk Management, Compliance, the Academic Registrar's Group, and Legal Services. (41) Examples of precautionary measures that may be recommended include: (42) In managing a response to a critical incident, the Safer Community team will provide expert advice and guidance to the Critical Incident Management Team (or equivalent) to inform the management of risks and issues associated with gender-based violence. (43) There are some circumstances where RMIT Vietnam may take formal action in relation to a disclosure, even if the discloser does not want to make a formal report or does not want any further action to be taken. This may occur where, for example, there is a serious or imminent risk to the safety of another person or persons, there have been repeated disclosures or formal reports of similar conduct by the same person, or to meet RMIT Vietnam’s legal obligations. RMIT Vietnam will seek and consider the views of the discloser before taking formal action (such as an investigation) in response to a disclosure. To the extent possible, RMIT Vietnam will take measures to avoid identifying the discloser in any formal process (including an investigation), if that is the discloser's preference. (44) If RMIT Vietnam determines that it is necessary to investigate a disclosure, RMIT Vietnam will explain to the discloser why the matter is being investigated and provide them an opportunity to be involved in the investigation process if they wish to do so. RMIT Vietnam will also provide information relating to support for the discloser. (45) Other options for managing a disclosure include: (46) RMIT Vietnam will manage formal reports as follows: (47) If a respondent is both a student and a staff member or other worker, RMIT Vietnam will determine whether the formal report should be considered under the policies and procedures applying to students, and/or those applying to staff and other workers. Processes may proceed concurrently, where necessary. (48) RMIT Vietnam will investigate all formal reports where the respondent is a student, staff member or other worker, regardless of the context in which the gender-based violence occurs. If the formal report has no connection to RMIT Vietnam other than the status of the respondent, RMIT Vietnam will consider the safety and wellbeing of students, staff and other workers when determining the scope of the investigation or any other action. (49) All staff and other workers involved in responding to a formal report (including conducting an investigation or determining a disciplinary proceeding) will have relevant expertise and experience. (50) Where an investigation is required, the investigation will be undertaken by a Safer Community or Human Resources staff member with necessary knowledge, expertise and experience. During an investigation, Safer Community can also provide support. (51) An investigation will usually include: (52) The standard of proof applied by RMIT Vietnam when making findings of fact is the 'balance of probabilities', which means that the alleged conduct is more likely to have occurred than not, based on the available evidence. (53) For the avoidance of doubt, RMIT Vietnam cannot require any person to provide physical evidence relating to a disclosure or formal report. (54) Following an investigation, RMIT Vietnam may take whatever action it considers appropriate, which may include: (55) RMIT Vietnam will continue to provide appropriate and reasonable assistance and support to prioritise and protect the safety and wellbeing of all parties after the conclusion of any investigative process or disciplinary action, including the recovery of any person who has been sexually harmed or assaulted. (56) RMIT Vietnam will complete investigations, disciplinary actions, and associated outcomes as expeditiously as possible, having regard to the nature and complexity of the matter. Timeframes may vary depending on the circumstances of each case. Where necessary, RMIT Vietnam may extend the time to complete an investigation or disciplinary process, including for one or more of the following reasons: (57) Conduct or a decision of RMIT Vietnam is not invalid merely because it occurs outside the timeframes specified in this Procedure. (58) Disclosers and respondents will be kept informed of the progress of the disclosure or formal report where possible and in accordance with their wishes, including being advised of any delays that may arise. (59) Disclosures and formal reports of gender-based violence will be handled confidentially in accordance with RMIT Vietnam’s Privacy Policy. Information may be shared on a need-to-know basis with appropriate RMIT Vietnam officers or external authorities as part of RMIT Vietnam’s duty of care obligations, to inform future prevention strategies, to enable an appropriate response to the disclosure or formal report, or as required by law. (60) All parties will be required to maintain confidentiality while an investigation is undertaken and any related disciplinary or appeals process, to maintain the integrity and procedural fairness of the process and to protect the privacy, safety and wellbeing of all parties. This confidentiality requirement is protective, not punitive, and is not applied to protect RMIT Vietnam’s reputation. It applies to the conduct of the investigation, disciplinary or appeal process and its outcomes – including the identities of the parties and any witness, investigation materials, evidence, correspondence and findings. It does not, and is not intended to, prevent any person from speaking about their own experience of gender-based violence. RMIT Vietnam will only treat a failure to maintain confidentiality as potential misconduct where the disclosure was not for a purpose permitted below, was made with the intention of prejudicing the process or a party or created a risk to the safety of a person; seeking support, advice or external recourse in accordance with this clause is never a breach. However, individuals will not be precluded from disclosing confidential information related to the investigation either during the investigation or any disciplinary or appeal process, for the purposes of: (61) All parties are released from any confidentiality requirement relating to the process at the conclusion of the investigation and any related disciplinary or appeal process. RMIT Vietnam will not require a discloser or respondent to keep information about the process confidential after that point. For the avoidance of doubt, confidentiality requirements never apply to a person’s own experience of gender-based violence, and the release of parties from process-related confidentiality does not affect RMIT Vietnam’s separate obligations to handle personal information in accordance with the Privacy Policy. (62) RMIT Vietnam will clearly explain the scope, purpose, limits and end point of any confidentiality requirement in plain English to all parties at the commencement of an investigation, disciplinary or appeal process, and will confirm in outcome correspondence to disclosers and respondents that they are released from confidentiality obligations relating to the process and that confidentiality does not prevent them from speaking about their own experience or from seeking support, advice or external recourse. (63) Disclosers will be entitled to receive written notification from RMIT Vietnam of the following matters, if they so choose: (64) Safer Community maintains a confidential register of disclosures and formal reports. All information will be collected, stored, and accessed in accordance with RMIT’s Privacy Policy and applicable laws. RMIT Vietnam will also use de- identified, collated data from disclosures and formal reports to provide high-level, public-facing reporting on known incidents of gender-based violence. (65) RMIT Vietnam will use de-identified data from disclosures and reports to inform preventive interim safety measures, if necessary, to focus on the level and nature of the risk as part of assessment and proactive ongoing monitoring. For example, de-identified data is reported every six months to Council via NRPPC and the Vice-Chancellor’s Advisory Group on Addressing Gender-based Violence and other areas of RMIT as required. Access to this information will be managed in accordance with RMIT’s Privacy Policy. The reports: (66) Information may also be provided to the Chief Operating Officer to inform internal decision-making, including where serious sexual assault has occurred on campus, emergency services have been involved or a staff member or other worker has been temporarily stood down from duties for the purposes of an investigation. Where possible, identifying details of the impacted parties will be protected by Safer Community. (67) There are some limited circumstances, such as where RMIT Vietnam is required by law to report an incident to the police or a regulator, in which RMIT Vietnam may be required to share identifying information about a person who has made a disclosure or report of gender-based violence or about whom the disclosure or report has been made. This will only be done where necessary for the safety and wellbeing of the RMIT Vietnam community, including for the safety of the person identified. (68) RMIT Vietnam may provide information to a third party, such as a regulator, where required by law. (69) RMIT provides de-identified data to external agencies or bodies, where required, to ensure compliance with legislated reporting requirements. (70) If disclosed or reported incidents indicate material breaches in safety or preventative controls, including recurring incidents of gender-based violence, Safer Community will notify the Director, Education Regulation immediately to determine if it is appropriate to notify the Tertiary Education and Quality Standards Agency (TEQSA). If deemed appropriate, a recommendation will be made to the Deputy Vice-Chancellor Education that TEQSA be notified within 14 days of the incident in accordance with Higher Education Standards Framework 2021 and TEQSA’s Material Change Notification Policy. (71) If disclosed or reported incidents occurred in relation to an activity funded in whole or in part by the Department of Foreign Affairs and Trade (DFAT), Safer Community will notify the Director, Health, Safety and Wellbeing, who will determine if it is appropriate to notify DFAT. If deemed appropriate, a recommendation will be made to the Chief People Officer that DFAT be notified in accordance with the Department of Foreign Affairs and Trade (DFAT) Preventing Sexual Exploitation, Abuse and Harassment Policy (2019). This notification must be made within two working days of RMIT becoming aware of an alleged incident. (72) Reports of non-compliance with this procedure should be made in accordance with the Compliance Breach Management Procedure. (73) Breaches of this procedure are reportable via the Organisational Breach Reporting Form and are managed in accordance with the Compliance Breach Management Procedure. (74) A breach of this procedure may result in disciplinary action. Depending on the nature and impact of the breach, other actions may also be instigated, including legal action. (75) In cases where non-compliance issues arise, RMIT will utilise various investigative tools to actively monitor and address these issues. This may include: (76) This procedure supports RMIT’s compliance obligations regarding: (77) This procedure supports RMIT’s commitment to adhering to sector best practices informed by: (78) RMIT policy suites regarding behavioural standards and conduct that are relevant to this policy include: (79) Any person who carries out work in any capacity for RMIT, including employees; officers; contractor and subcontractors; employees of a contractor or subcontractor; employees of a labour hire company who have been assigned to work at RMIT; outworkers; apprentices or trainees; students gaining work experience; and volunteers.Gender-Based Violence Response Procedure - Vietnam
Section 1 - Purpose
Section 2 - Authority
Section 3 - Scope
Section 4 - Procedure
Making a Disclosure or Formal Report
Ways to make a disclosure or formal report
Disclosures
Formal Reports
Support Services
Reporting to Police
Responding to a disclosure or formal report
Precautionary Measures
Managing Disclosures
Managing Formal Reports
Investigations
Timeframes
Privacy, Confidentiality and Record-keeping
Internal Reporting and Continuous Improvement
External Reporting
Section 5 - Compliance
Top of PageSection 6 - Other Relevent Policies
Top of PageSection 7 - Definitions
Term
Definition
Other workers
Person-centred
Ensuring that the needs and preferences of the person who made a disclosure or formal report are at the centre of decisions made in response to the disclosure or formal report, including by genuinely considering their wishes and the impact that decisions may have on them, while at all times ensuring their safety and wellbeing, and the safety and wellbeing of and other students, staff and other workers.
RMIT Group
RMIT University and its controlled entities (RMIT Europe, RMIT Online, RMIT Vietnam and RMIT University Pathways).
Sexual assault