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(1) The purpose of this procedure is to establish the processes by which RMIT University protects the personal safety and social well-being of students in accordance with Standard 5 of the National Code of Practice for Providers of Education and Training to Overseas Student 2018 and the Education Services for Overseas Students Act 2000 (ESOS Act). (3) This procedure should be read in conjunction with RMIT’s Child Safe Policy and Student Safety Measures Procedure. (4) Authority for this document is established by the Child Safe Policy. (5) This procedure applies to: (6) All students subject to an RMIT CAAW are required to abide by a curfew of 10pm. (7) Students subject to an RMIT CAAW who are accommodated in purpose built student accommodation (PBSA) must register curfew attendance and show ID every night in person before 10pm. Once curfew attendance has been registered or the student has returned to their home-stay, students are expected to remain at the approved accommodation provider until 6am the next morning. (8) The curfew sign-in process must be supervised by a PBSA staff member. Sign in must be conducted in a common area of the accommodation facility. (9) A curfew breach occurs when one (or more) of the following occurs: (10) If a student subject to RMIT CAAW knows they will arrive at their accommodation later than 10pm, they must contact their accommodation provider and caregiver to explain the reason for a breach of curfew. (11) Students subject to an RMIT CAAW who wish to return to their approved accommodation after 10pm must secure an RMIT University approved Curfew Extension Request (CER). A CER may be approved if the following conditions have been met: (12) Students who wish to reside with a visiting parent, relative, or legal guardian overnight, or over a series of nights, and not at their approved accommodation, must secure an RMIT University approved Temporary Welfare Waiver (TWW). A Temporary Welfare Waiver may be approved if the following conditions have been met: (13) Students who wish to return to their home-country for a holiday must secure an RMIT University approved Holiday Request. A Holiday Request may be approved if the following conditions have been met: (14) Applications for exemptions detailed under (11) and (12) should be submitted at least three business days prior to the planned absence from their approved accommodation. Applications for exemptions detailed under (13) should be submitted at least two weeks prior to the planned absence from the approved accommodation. (15) RMIT University may reject a CER if: (16) If a student can provide evidence of exceptional circumstances for a late check-in, absence, or failure to submit a CER, a formal curfew breach notice may be waived. Exceptional circumstances may include, but are not limited to: (17) PBSAs must report the daily curfew register to RMIT University the following day. (18) All breaches and curfew exemptions must be included in curfew report. Exemptions and breaches of curfew may include, but are not limited to: (19) Homestay hosts are not required to submit a curfew report but are required to comply with Curfew Exemption clauses (11), (12, and (13) and Curfew Breach clauses (21) – (29). (20) RMIT University will notify accommodation providers with contact details of caregivers assigned to (term for students) and the 24 hour emergency phone line. These details must be maintained and used by accommodation providers. (21) If a student subject to RMIT CAAW is moving into new accommodation and does not arrive within an hour of the expected date and time, the accommodation provider must notify the caregiver, the parent or legal guardian, and RMIT University. (22) The accommodation provider must provide details of the curfew breach to RMIT University no later than the next day and at minimum include the following details: (23) If a student subject to RMT CAAW is in breach of curfew at their approved accommodation, the accommodation provider must undertake the following actions within 30 minutes of 10pm: (24) When the caregiver is notified that a student has not signed in for curfew, is not present in their room, and is not answering their mobile phone, the following actions are taken: (25) If the caregiver is unable to contact the student, the sequence of actions between the caregiver and the parent or legal guardian is: (26) Caregiver must provide a written report of the incident to RMIT University by the following morning and at minimum include the following details: (27) If caregiver or parents or legal guardian cannot establish contact with the student, the following actions occur: (28) RMIT Under 18 International Student Welfare must report all curfew breaches with welfare concern to Wellbeing Case Management (urgent.studentsupport@rmit.edu.au) as soon as the notification is received. (29) Repeated breach of curfew or curfew breaches that present unacceptable risk to RMIT University or the student may result in the cancellation of a student’s CAAW in accordance with s9.3 of the ESOS Act (2000). A student may appeal the cancellation of their CAAW in accordance with s9.6 of the ESOS Act (2000). (30) RMIT University, approved accommodation providers, and caregiver services are responsible for the provision of curfew information to students upon confirmation of CAAW, accommodation contract, caregiver contract, and upon a student’s arrival in Australia. (31) RMIT University is responsible for: (32) Students and parents or legal guardians are responsible for ensuring they are familiar with curfew requirements and all other conditions of a CAAW. (33) Accommodation providers and caregivers are responsible for the timely reporting of student curfew registration, curfew breaches, welfare concerns, or other activities that may impact a student CAAW. (34) RMIT Under 18 International Student Welfare is responsible for maintaining curfew breach and curfew register records in accordance with the s.6.8 of the ESOS Act (2000) and for the issuance of curfew penalties, where applicable. The Curfew Breach Penalties table is available in the Appendix below. (35) The RMIT Youth Wellbeing Senior Advisor and RMIT Under 18 International Student Welfare are responsible for assessing risk thresholds associated with non-critical curfew breaches and determining appropriate action. (36) The RMIT Youth Wellbeing Senior Advisor and student caregiver are responsible for organising and attending a meeting with students who have been issued a curfew breach notice. (37) The RMIT Youth Wellbeing Senior Advisor and the RMIT Associate Director Student Services are responsible for: (38) RMIT Under 18 International Student Welfare is responsible for notifying RMIT Enrolment Services of the cancellation of a CAAW and for notifying the Department of Home Affairs of the cancellation of a CAAW via PRISMS. (39) The Executive Director, Students is responsible for monitoring compliance with this procedure and reviewing the procedure every three years. Under 18 International Student Curfew Procedure
Section 1 - Purpose
Section 2 - Authority
Section 3 - Scope
Top of PageSection 4 - Procedure
Curfew Requirements
Curfew Exemption
Curfew Reporting
Managing Curfew Breaches
Responsibilities
Section 5 - Definitions
Top of Page
Term
Definition
Approved Accommodation
Purpose Built Student Accommodation or Home-stay approved by RMIT to host international students under 18 years of age.
CAAW
Confirmation of Appropriate Accommodation and Welfare.
Caregiver
Representative from student caregiver service contracted to student subject to CAAW and approved by RMIT University.
Curfew
A requirement for students subject to CAAW to remain onsite at approved accommodation between specified hours.
Non-critical breach
Breach of curfew resolved within half an hour of 10pm where student is confirmed safe, circumstances of breach benign, and risk thresholds for concerning behaviour not reached.
Student
International student under 18 years of age enrolled at RMIT University Melbourne, RMIT UP, or REW and subject to CAAW.
Section 6 - Appendix