Bulletin Board - Review and Comment
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(1) The purpose of this policy is to provide a consistent and transparent approach to policy governance at RMIT that enables: (2) This policy outlines the principles that guide the policy lifecycle at RMIT, from the initial proposal, through to the development, approval, review and assurance of policy suites. It also outlines the responsibilities and accountabilities of policy custodians and other key stakeholders. (3) This policy applies to RMIT University and its controlled entities (RMIT Online, RMIT Europe, RMIT Training and RMIT Vietnam) collectively known as the (4) All policy documents published on the Policy Register apply to the (5) RMIT policies and policy governance framework aims to: (6) Policy documents are organised according to the following hierarchy: (7) All policy documents must be fit for purpose, accessible, and readily understood. (8) Compliance with a policy document is mandatory for all persons covered by the scope of a particular document. (9) Each policy document has an owner, an author, and a functional area that is responsible for its implementation and monitoring and the key contact for policy enquiries. These details are published with the policy document on the Policy Register. (10) RMIT has a standardised, transparent approach to the development and cyclical review of policy documents which is outlined in the Policy Governance Procedure, and: (11) All policies include information about how compliance with that policy suite is monitored and reported. (12) Policy documents are categorised by the University Policy Manager as either governance, academic or operational policies. The approval authority for each category aligns with RMIT’s corporate, academic and executive governance structures, as follows: (13) All approved policy documents are registered with Central Policy and published on the Policy Register. (14) Policy documents clearly state when decision-making authority has been delegated to a senior officer. (15) Policy waivers only occur in exceptional circumstances, as documented in individual policy documents, and with the approval of the relevant authority. (16) When the approval authority is considering a new or revised policy, they may delegate the authority to grant policy waivers to the policy owner or another senior executive. This delegation is captured in the document before publication. (17) Policy suites undergo a major review every five years, at a minimum, or as otherwise directed by the policy owner or the University Policy Manager. Where an RMIT regulation exists in relation to a policy suite, it is included in the scope of the cyclical review of a policy suite. (18) The University Policy Manager is responsible for: (19) The Executive Director, Governance, Legal and Strategic Operations is the University Policy Manager. (20) The Vice-Chancellor is the owner of the Policy Governance Policy and is accountable to Council for compliance with this policy across the RMIT Group. (21) The approval authorities are responsible for ensuring that policies are only approved where they meet the objectives and principles of the Policy Governance Policy. (22) The proposal, development, review, approval, implementation and revocation of all policy documents must comply with the provisions of this policy and related procedures. (23) Compliance with this policy is monitored by the University Policy Manager. Non-compliance with the principles and processes for the development or review of policy documents may result in the University Policy Manager authorising a delay in the publication of new or revised policy documents, or removal of documents from the Policy Register until a new review is conducted. (24) Significant, sustained or repeated breaches of this policy suite are reported to the Vice-Chancellor's Executive Meeting and the Audit and Risk Management Committee. (25) The following documents obtain their authority from this policy:Policy Governance Policy
Section 1 - Purpose
Top of PageSection 2 - Overview
Section 3 - Scope
Section 4 - Policy
Principles
Responsibilities
Section 5 - Compliance
Section 6 - Policy suite documents