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Gifts, Benefits and Hospitality Policy - Schedule 1

Section 1 - Purpose

(1) This Schedule details the value thresholds and associated conditions along with disclosure requirements for gifts, benefits and hospitality for all staff, including contractors, when dealing with third parties, regardless of whether offer is accepted or declined.

(2) This Schedule must be read and applied in conjunction with the Gifts, Benefits and Hospitality Policy and Guideline.

Table 1: Threshold requirements for acceptable gifts, benefits or hospitality - Conditions and disclosure requirements.

Value of gift, benefit or hospitality for all staff except for staff based in RMIT Vietnam	Value of gift, benefit or hospitality for staff based in RMIT Vietnam	Conditions and options	Minimum disclosure required
Less than AUD $50	Less than VND 830,000	No requirement to disclose where it is acceptable in accordance with the policy	None
AUD 50 to AUD 300	VND 830,000 to VND 5,000,000	The gift, benefit or hospitality is acceptable if it is in accordance with the policy and the staff member may choose either to: offer/receive the hospitality offer/keep the gift or benefit donate the gift or benefit to an RMIT related project, or retain the gift or benefit for the benefit of a group/unit or the RMIT Group as a whole	Completed Gifts, Benefits and Hospitality Declaration Form and acknowledged by direct manager
More than AUD 300	More than VND 5,000,000	With direct manager’s approval the gift, benefit or hospitality is acceptable if it is in accordance with the policy, direct manager may approve the staff member to either: offer/receive the hospitality offer/keep the gift or benefit donate the gift or benefit to an RMIT related project, or retain the gift or benefit for the benefit of a group/unit or the RMIT Group as a whole.	Completed Gifts, Benefits and Hospitality Declaration Form assessed and approved by direct manager

(3) Cumulative offers from the same source over 12 months that exceed AUD 50 or VND 830,000 must be declared.

(4) Where it is not possible in the circumstances to seek prior approval from the direct manager, it must be done as soon as possible after the offer is made. If the direct manager is not available, the Executive Director, Governance, Legal and Strategic Operations may approve the offer.

(5) The value of gift, benefit or hospitality is calculated on the basis of:
- the market value of the gift in Australia or Vietnam (excluding GST) as applicable, or
- the value in the country of origin of the donor of the gift, benefit or hospitality and converted to Australian dollars or Vietnamese Dong at the then current exchange rate.

(6) Staff participating in a procurement initiative must not accept any gifts, benefits or hospitality from a person directly employed, or representing, any of the entities identified as potentially or actually participating in the initiative including potential or actual tenderers and their subcontractors and suppliers.

(7) When offering gifts, benefits or hospitality to or receiving them from a Public Official pre-approval must be obtained from Legal Services.

(8) When receiving cultural gifts from Indigenous community members, the Cultural Asset Management Procedure should be consulted.

(9) Gifts of technology (like electronic devices, software, equipment etc.) must be approved by ITS prior to acceptance and use by staff.